Assistant Town Clerk

General Summary

This position is responsible for supporting the everyday functions of the Town Clerk’s office.

Job Responsibilities

(The essential functions; or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar; related or a logical assignment to the position.)

• Performs general office duties; including answering phone calls; providing requested information to the general public; or other officials making inquiries; while adhering to all State privacy laws.

• Serves as a state sub-station agent; including producing motor vehicle registrations; title applications; boat registrations; daily close out reports and reconciles daily with Town & State.

• Processes and issues vital records; marriage worksheets and marriage licenses in accordance with state law and collects required fees as necessary.

• Processes OHRV registrations and NH fishing licenses.

• Issues dog licenses and maintains rabies certificates per RSA 466:16.

• Registers voters; processes absentee ballot requests; and provides absentee ballot requests to eligible voters.

• Prepares a variety of material including correspondence and notices.

• Attends continuing educational training as requested by the Town Clerk.

• Performs general office duties and other related duties as required by the Town Clerk.

Minimum Qualifications

High School Diploma or equivalent; plus a minimum of three years’ experience in general office work. Must be able to obtain a NH Municipal Agent Certification; which is required to perform the duties of this position.

Duties require knowledge of computers; modern office procedures and equipment; proficient typing and knowledge of the laws and regulations governing the operation of the Town Clerk’s office. Ability to establish and maintain effective working relationships with employees and the general public is essential to performing the functions of this position. Ability to multi-task and work independently in a fast-paced office. Strong customer service skills are required. Strong math skills and attention to detail required. Ability to maintain confidentiality is required.

Minimal physical effort generally required in performing administrative office duties. Position requires the ability to operate a keyboard and standard office equipment. Occasionally required to lift equipment weighing up to 40 pounds. The employee is frequently required to use hands for gross motor; fine motor; and dexterity to grasp or utilize office equipment and to reach with hands and arms. The employee is frequently required to sit; talk; and hear. Specific vision requirements include close vision; distance vision; and to adjust focus.

Additional Information

You must complete an initial training program which shall be conducted at the division of motor vehicles and upon successful completion receive a certificate of appointment to be a MV municipal agent. This training shall take place not sooner than thirty days after your start date. You must maintain your municipal agent certification throughout the course of your employment.