Out of School Time Program Manager

Reporting to the OST Program Director, this position provides on-site oversight and coordination of the Parks and Recreation Department's after school, summer and mini-camp programs, preschool, and similar children's events and programming. Performs related administrative tasks. On a daily basis this position is hands on working in the department’s Out of School Time (OST) After School & Camp programs.

Major Job Duties

• Provides on and off-site coordination of the Parks and Recreation Department's after school, summer and mini-camp and other OST programs. Communicates with OST Program Director and other administrative staff on a daily basis to address any significant operational or programmatic issues that arise, including but not limited to those involving supervision of and safety of program participants. Immediately reports any significant injuries or behavioral concerns.
• Coordinates and oversees daily work performed by on-site OST employees, in consultation with the OST Program Director and other administrative staff. Notifies OST Program Director of any significant staff-related issues, including but not limited to job performance and conduct concerns or any unusual staff needs or requests.
• Coordinates and leads field trips and special events as needed.
• Coordinates program schedules as needed and updates participant files and parent/child contact information.
• Acts as on-site point of contact for parents in the absence of the OST Program Director.
• Assists the OST Program Director with administrative materials such as daily logs, weekly attendance sheets, staff schedules, and staff leadership duty sheets.
• Along with the OST Program Director coordinates monthly billing processes; reconciles transactions.
• May coordinate and processes payroll for seasonal staff.
• Coordinates the planning and implementation of projects and activities for various programs throughout the year in consultation with the OST Director.
• Helps coordinate assignments, scheduling, and training of OST staff.
• Coordinates meetings with program coordinator and program specialists on a routine basis developing work assignments and responsibilities.
• Participates in the selection process, interviews, and onboarding of seasonal OST staff.
• Completes new seasonal staff paperwork for Human Resources in coordination with the OST Program Director

• Establishes and maintains courteous effective working relationships with coworkers, program participants, parents and the general public.
• Performs related duties as required.
  • The work is typically performed in an office, classroom, and outdoor settings. Outdoor work may be performed in inclement or adverse weather.
  • The employee must frequently lift and/or move up to 60lbs. Requires full range of body motion, to include bending at waist and full use of all extremities and back muscles. Duties generally require the ability to distinguish shades or color, and to otherwise utilize the senses, e.g., sight, sound, smell, touch, etc.
• The work consists of varied programmatic and administrative duties. The purpose of this position is to provide administrative support along with daily on and/or off-site coordination of the departments after school, summer camp and other children's programs. Successful performance helps ensure the effective delivery of Parks and Recreation services, thereby improving the quality of life for citizens and enhancing the image of the town.

Minimum Qualifications

• Knowledge and level of competency commonly associated with the completion of behavior management classes or other training related to the occupational field or equivalent combination of relevant experience, training and/or education sufficient to excel at all facets of the position.
• Experience sufficient to thoroughly understand the work of subordinate positions and to be able to answer questions and resolve problems and capable of handling child behavior issues that may arise, usually associated with one or more years of experience or service.

Knowledge and Skills Required

• Knowledge of the principles and practices of after school, summer camp, and similar children’s recreational programming.
• Knowledge of relevant laws and town and department policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in supervising staff.
• Skill in a multitude of behavior management techniques and stays relevant in changes in techniques.
• Skill in helping to plan, organize, and lead recreational activities.
• Skill in oral and written communication.
• Skill in administrative organization and details.
• Skill in basic first aid and CPR certification; must be able to obtain within 6 months.