Assistant to the Assessor

ASSISTANT TO TAX ASSESSOR

NATURE OF WORK: The Assistant provides supportive clerical and administrative services to the Assessor by assisting in the valuation of all real estate, business, personal property and motor vehicles within the town in order to generate the grand list. Assist the public and town departments with assessment information.

SUPERVISION RECEIVED: Supervised by the Tax Assessor

SUPERVISION EXERCISED:

N/A

ESSENTIAL JOB FUNCTIONS:

• Responsible for the maintenance of the records including assessment cards and property maps used for assessment purposes. Assists the public with questions about property assessments, accept applications for exemptions and explain exemption requirements.
• Prepare and maintain all Local and State Exemption Programs, including Veterans, Blind, Disabled, Homeowners, and Freeze, in addition to Soldier’s and Sailor’s, the Mashantucket Pequot Tribe and its members housed on the reservation.
• Establish values of all unpriced motor vehicles on the regular and supplemental grand lists each year using pricing guides as recommended by the state. Responsible for managing all pro rates processed pertaining to motor vehicles.
• Perform field inspections and investigations as assigned by the Assessor. Able to measure, list and value real estate properties, including recording and sketching in a CAMA system.
• Observe the strictest confidentiality with maintenance of restricted files and information while still providing high quality service to the public and other town departments.
• Prepare department correspondence and perform other duties of a clerical nature as directed by the Assessor.
• Responsible for day to day operations of the Department when Tax Assessor is out of the office. Organizes and determines priority of work in conjunction with supervisor.
• Works autonomously, evaluates and recommends office procedures or devises new forms to improve efficiency of workflow in the Department.

**** The duties listed above are intended only as illustrative of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. ****

QUALIFICATIONS PROFILE:

Possesses knowledge of, and skill in utilizing computers and general office machines. Knowledge of modern office practices and procedures.

Organizational skills, ability to prioritize, multi-task, meet deadlines, interpersonal and telephone skills are required.

Demonstrates ability to follow oral and written instructions, to organize and express thoughts and ideas through both oral and written communication.

Maintain financial records and accurately prepare reports.

Establish and maintain effective working relationships with the public, Town officials, agencies, and other office staff.

Ability to insure the confidentiality of and protect the integrity of the Town of Ledyard.

Graduation from an accredited business school or Community College with a certificate in Secretarial Science or an Associates Degree in an Office Management degree program or other Business related degree and two (2) years of progressively responsible office experience; or a high school diploma or GED and four years secretarial or office administration experience reflecting progressive responsibility.

- Physical and/or psychological examinations as may be required during employment.

- Drug screening both pre-employment and as may be required during employment.

- Criminal background and driving record checks are required prior to employment.

- Means of transportation.

- Means of contact.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to hear, speak, stand, sit, walk, bend, twist, stoop, kneel, crouch or crawl; climb stairs to various levels; use hands to finger, feel or operate objects, tools or controls; use wrists for repetitive motion; reach with hands and arms; drive, tolerate exposure to environmental allergens.

The employee must occasionally lift and/or move up to 25 pounds. Specific abilities required by the job include normal audio ability, close vision, distant vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment.

Employee must be free from mental and physical disorders which would interfere with performance of duties as described, and have the ability to maintain composure with the public and co-workers in everyday, stressful and emergency situations. Employee may occasionally be required to function in situations where he/she is subjected to aggressive verbal behavior.

LICENSE OR CERTIFICATE -

CCMA I is preferred

Valid Motor Vehicle Operator’s License.

****This job description does not constitute an employment agreement or contract between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.****

Job Type: Full-time

Pay: $24.41 per hour

Expected hours: 35 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Day shift

Work Location: In person

Salary : $24