Fiscal Assistant II - Land Use

Nature of Work:

Provide support in the areas of financial and administrative functions within the Department of Land Use. Work involves the exercise of independent judgement and initiative in accordance with the Town’s administrative and financial policies and procedures. The position involves a high degree of independent judgement, initiative, accuracy, and confidentiality.

Supervision Received:

Receives overall supervision from the Director of Land Use.

Supervision Exercised:

Not applicable.

Essential Job Functions:

Receive, reconcile, and deposit Building Department permit fees with the Town Treasurer.

Reconcile and deposit permit fees for the Zoning, Wetlands, P&Z Commission, ZBA and STR Accounts with the Town Treasurer.

Provides technical or regulatory information to the public and assists the public in completing permit applications. Responsible for providing timely service to office visitors and to persons requesting information via email, mail, and telephone.

Process all Land Use and Building permit application information.

Receive and processes all Ledge Light Health District information as it pertains to permit approvals.

Prepare purchase orders for the Land Use Department using the Town financial software system (Munis).

Maintains computer data files of pertinent information regarding permits, inspections, Certificate of Occupancy, etc. as well as the Land Use Department street files.

Draft various correspondence as required.

Assists public visitors to the office by providing information, applications, and forms, directing inquiries to the appropriate officials for disposition. Collects filing fees for permit applications.

Provides information to the public and assists applicants in completing application forms for processing and issuing permits. Assists contractors and residents with site plan information for permit processing.

Organizes and determines priority of work. Work autonomously and evaluate and recommend office procedures to improve efficiency of workflow in the Land Use Department.

Position deals with a high volume of telephone calls as well as walk-in resident and contractor customer service. As well as provide information to and assist the public in completing and submitting permit applications and/or understanding regulations for the purposes of processing permit applications and issuing permits.

***** The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position*****

Other Job Functions:

Performs other related work as may be assigned.

Qualifications Profile:

Organizational skills, ability to meet deadlines.

Interpersonal and telephone skills necessary for work with Town employees, residents, and vendors.

Knowledge of business English, grammar, punctuation and arithmetic and the ability to organize and express thoughts and ideas through written and oral communication.

Ability to acquire the knowledge of State and Town statutes, ordinances, resolutions, rules, regulations, and policies of the Town of Ledyard during a reasonable period of training.

Knowledge of advanced data processing technology, operations, systems, modern office procedures, and office equipment. Ability to use a computer terminal or personal computer for word processing, data base or spreadsheet applications and the ability to type with speed and accuracy.

Knowledge of modern office practices and procedures including the operation and care of standard office equipment.

Ability to follow both written and oral instructions.

Ability to prepare accurate and effective correspondence.

Ability to handle multiple tasks simultaneously and work with interruptions.

Ability to maintain financial records and prepare accurate reports.

Ability to exercise mature judgment, maintain confidentiality, and make responsible decisions in accordance with established policies and procedures.

Ability to perform mathematical calculations quickly and accurately.

Ability to adjust quickly to changing priorities in a fast paced environment.

Ability to establish and maintain effective and courteous working relationships with public officials, co-workers, residents, members of the general public, other agencies, and to effectively and discreetly convey information.

Ability to ensure the confidentiality and protect the integrity of the Town of Ledyard

Experience and Training

Graduation from accredited business school or Community College with a certification or Associates Degree in an Office Management degree program or other business-related degree and 2 years of progressively responsible office experience; or a high school diploma or GED and four years office administrative experience reflecting progressive responsibility preferred.

Additional Requirements

· Means of transportation.

· Means of contact.

· Physical and/or psychological examinations as may be required during employment.

· Drug screening both pre-employment and as may be required during employment.

· Criminal background and driving record checks are required prior to employment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to speak and hear; walk; sit; stand; bend; stoop; kneel; use hands and fingers to handle, feel or operate objects, tools or controls; reach with hands and arms; use wrists for repetitive motions, drive, tolerate exposure to environmental allergens.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision and the ability to adjust focus, distant vision, peripheral vision, depth perception, and the ability to adjust focus. Hand/eye coordination necessary to operate computers and various pieces of office equipment.

The employee must be able to maintain his/her composure with the public and co-workers in every day stressful and emergency situations. Employee may occasionally function in situations were subjected to aggressive verbal behavior.

License or Certificate:

Must have a valid Driver’s License.

**** This job description does not constitute an employment agreement or contract between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.*****

Job Type: Part-time

Pay: $25.86 per hour

Expected hours: 20 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Day shift

Work Location: In person

Salary : $26