Administrative Assistant- Assessor's Department (PDF)

EMPLOYMENT OPPORTUNITY

Town of Lexington

We are currently accepting applications for the full-time position of :

Administrative Assistant

Assessor's Department

Starting Hourly Range : $29.72 - $33.87

Excellent benefits package

The REQUIRED Town of Lexington application form and cover letter must be received in

the Town's Human Resource Department

GENERAL SUMMARY :

Under the general supervision of the Director of Assessing, this position performs a variety of clerical,

administrative, and customer service work to support the overall operations of the Finance Department

and its Assessing Division.

ESSENTIAL JOB FUNCTIONS :

• Assists the public at the front counter in person, via email, and by telephone. Answers questions,

provides information, and refers unresolved matters to the appropriate staff member.

software system, checking new data against existing property record cards and Town maps for

accuracy. Reviews and enters additional conveyances and address changes into CAMA as

appropriate.

Community Preservation Act (CPA), surcharge exemptions, and all other statutory property tax.

abatements. Prepares electronic components of "Abutters' Lists" for applicants by certifying

property owners once the determination of property, distance, and payments have been handled by

various originating Town offices.

Interacts with suppliers / technicians of contracted equipment and other services. Assists in

maintaining a variety of confidential print and electronic files and records. Assists in maintaining

confidential files for the Town defense of property valuations at the Appellate Tax Board.

and documents, organizing handouts for the public, and shredding confidential materials as

directed. Processes incoming and outgoing postal mail. Prepares petty cash turnover as directed.

Sets up office meetings for administrative purposes, and schedules field visitation appointments for

valuation purposes as directed. Provides back-up coverage for other administrative workers in the

Assessor's Office.

SUPERVISORY RESPONSIBILITY :

None

MINIMUM EDUCATION & EXPERIENCE :

High School diploma (GED, or equivalent), plus a minimum of five (5) years of increasingly responsible

administrative support, municipal finance, and / or face to face customer service experience.

DESIRED EDUCATION & EXPERIENCE :

College courses completed or diplomas; Notary Public designation, office administration employment

related to municipalities, real estate, banking, surveying, or engineering; and / or experience in using

Computer Assisted Mass Appraisal (CAMA) software [such as Vision or Patriot], payroll programs, or

financial GL / AP / AR and / or billing software [such as MUNIS].

PREFERRED QUALIFICATIONS :

Knowledge of :

Ability to :

WORKING CONDITIONS & PHYSICAL DEMANDS :

Work is performed in a standard office environment, not subject to extreme variations of temperature,

noise, odors, etc. Operates computer, printer, photocopier, postage machine, fax machine, telephone,

and other basic office equipment. Work requires extended periods of sitting, reaching, typing, and

mousing, which requires eye-hand coordination and finger dexterity. May occasionally require lifting

and / or moving objects up to 25 pounds.

The Town of Lexington has a strong commitment to Diversity, Equity, and Inclusion and we are

actively seeking candidates who bring new voices and lived experiences to our organization.

The above statements are intended to describe the general nature and level of work being

performed by people assigned to do this job. The above is not intended to be an

exhaustive list of all responsibilities and duties required. The omission of specific

statements of duties does not exclude them from the position if the work is similar,

related, or a logical assignment to the position.

APPLICATION PROCESS

All applicants are required to complete a Town application form, available from the Internet at

www.lexingtonma.gov, emailing jobs@lexingtonma.gov, calling (781) 698-4590 or by visiting the

Human Resources Department. Resumes may be attached to the application form as additional

information, but cannot serve as a substitute for completing the required application form.

CORI screening required.

Application and resumes must be received in the Town's Human Resource

The Town reserves the right to modify the application deadline, and / or accept applications after the

deadline, to best serve the interest of the community.

After the deadline all applications will be reviewed and the most highly qualified candidates will be

invited to one or more interviews. All applicants will be notified of their standing in the process as soon

as a decision has been made regarding their individual application.

Individuals who need accommodations in order to participate in this process should contact the Human

Resources Department.

Questions regarding this hiring process should be addressed to the :

Human Resources Department

Town of Lexington

1625 Massachusetts Avenue

Lexington, MA 02420

781) 698-4590

Salary : $30 - $34