Executive Assistant

Marana is one of the fastest growing communities in Southern Arizona, located approximately 20 minutes northwest of downtown Tucson and 75 minutes southeast of Phoenix. Â The Town makes its decisions based on a Strategic Plan that has five focus areas: Cherished Heritage, Vibrant Community, Thriving Commerce, Healthy Lifestyles, and Proactive Public Services. Â Â

Marana's standards are high. We are an organization of excellence and have developed four Cultural Value Statements that provide the guidelines for how we work together. Â Our Cultural Values are: Dedicated Service, Respect, Teamwork and Engaged Innovation.

The Town of Marana is seeking an Executive Assistant to work in the Development Services Department. This is a full-time position and an exciting opportunity for someone interested in working in a fast-paced environment with new opportunities every day. This is a responsible and varied clerical position that will provide administrative support to upper management and the entire department, acting as the main point of contact for Development Services Administration.

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The Town offers a competitive benefits package

https://www.maranaaz.gov/Departments/Human-Resources/Benefits-CompensationÂ

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Expected Hiring Range:Â $22.31 - $27.33 per hour

Salary Range:Â $22.31 - $32.34 per hour

• Placement within the expected hiring range is dependent on direct experience, internal equity and/or budget.
• Provides administrative support to the Director of the Development Services department.
• Serves as Board Secretary for the Planning Commission and Board of Adjustment.
• Coordinates the agenda preparation for Planning Commission and Board of Adjustment and maintains primary responsibility for the timely posting of public notices and meeting agendas.
• Attends regular evening board meetings and oversees recording and preparation of the minutes.
• Maintains calendars and schedules. Schedules meetings, as needed.Â
• Monitors department budget and expenditures, assists with new budget preparation, processes reports.
• Tracks expenses and payments, processes invoices and purchase orders.
• Reconciles monthly credit card statements.
• Processes department payroll.
• Processes and submits travel arrangements and related travel reconciliation. Â Â
• Assists in the hiring processes for department positions.
• Maintains office supply inventory for department. Orders supplies, as needed.
• Prepares reports by collecting and analyzing information.
• Maintains professionalism and strict confidentiality with all materials.
• Provides administrative support to the department, as needed.
• Performs other duties as assigned.
• Associate's degree in public administration, business administration, or related field.
• Three or more years of performing administrative and clerical duties at an executive level, or closely related field.
• Ability to pass the Town of Marana background check
  
  

An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may be considered.

Preferred Qualifications

• Proficient in the use of computer programs such as Word, Excel and Power Point.
• Experience working with elected officials or governing bodies.Â
  
  

RECRUITMENT PROCESS

To be considered for this position, all applicants must complete the Town of Marana application form in its entirety online at https://www.governmentjobs.com/careers/marana. Providing a resume is welcome; however, it will not substitute for completing all required sections of the application. Minimum qualifications will be reviewed and evaluated based solely on the information provided in the application. Incomplete applications or applications lacking the required details may result in disqualification from the hiring process. This recruitment will close on 04/15/2025.

APPLICATION STATUS UPDATES

All status updates regarding your application will be sent via email. Please ensure you provide a valid email address and regularly check your inbox, including your junk or spam folders, for important notifications throughout the hiring process.

Town of Marana Contact Information

11555 West Civic Center Drive

Marana, AZ 85653

www.maranaaz.govÂ

Ph. (520) 382-1900 / Fax (520) 382-3500

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QUESTIONS

Human Resource Staff Contact

Krista Devlin / 520-382-1921 / kdevlin@maranaaz.gov

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For technical issues with the NEOGOV site, please contact Customer Support at 1-855-524-5627.

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The Town of Marana is an equal opportunity employer. If you require a reasonable accommodation at any stage of the application/exam process due to a disability, please contact the Human Resources Department prior to any deadlines related to this recruitment process. Please contact the Human Resources Department if you would like this publication in an alternative format.