Administrative Assistant I - Land Use

The Town of Montville has an immediate opening for an experienced Administrative Assistant I. We offer an excellent benefits package that includes, Health and Dental, Life Insurance, Long-Term Disability, Automatic enrollment into the Connecticut Municipal Employee Retirement System (CMERS), Voluntary 457b Retirement Plan, Voluntary Supplemental Insurance Benefits to include Cancer and Accident Plans, HSA contribution provided by The Town and stipend provided for medical waiver, Vacation and generous Sick/PTO policy, including all federal holidays, a Floating Holiday and your birthday!

In this highly responsible role, the Administrative Assistant will provide direct support to the Director of Land Use and Development. Duties and responsibilities include but not limited to; typing and preparing correspondence, budgeting, purchase orders, filing, receiving visitors, answering phones, interfacing with other departments, preparing certifications and performing research.

ESSENTIAL JOB FUNCTIONS:

• Recognizes and acknowledges the unconditional requirement for the highest standards of confidentiality, discretion and professionalism.
• Serve as the primary point of contact between the Department and residents, the general public, developers, consultants, contractors, attorneys, appraisers and others in areas such as local zoning and wetlands permits and Planning & Zoning Commission (PSC), Inland Wetlands Commission (IWC) and Zoning Board of Appeals (ZBA) applications and approvals.
• Ensures administrative procedures and legal requirements are followed with regard to notices and application submissions for the PZC, IWC, and ZBA.
• Responsible for maintaining accurate and accessible files.
• Assists with the review of various applications received to ensure completeness prior to presentation before the PZC, IWC and ZBA.
• Plans and organizes work in accordance with departmental or standard office procedures.
• Prepares related correspondence, creates and publishes notices in accordance with state statutes, local regulations and/or ordinances.
• Responsible for the preparation of agenda materials for all meetings and/or public hearings of the PZC, ZBA, and IWC, as well as for the Economic Development Commission (EDC) and Conservation Commission (CC), as assigned.
• Serves as recording secretary for the PZC, ZBA and IWC, as assigned.
• Responsible for maintaining information about Land Use Boards and Commissions on Town website.
• Responds to general zoning questions and explains the application process, required information and timelines via phone, email or in person at the front counter.
• Assists department staff by organizing research and information as assigned by the Director.
• Assists the Director in the annual development and ongoing maintenance of the Department budget.
• Maintains accounts preparing purchase requisitions, verifying invoices, payment submittals, tracking payments and ensuring accuracy of account balances. Processes deposits for the Department.

The ideal candidate will have excellent people skills and scheduling experience. *Work experience in a municipality is a plus!

Knowledge, Skills and Abilities:

Accuracy and attention to detail

Ability to speak, read and write in English.

Excellent verbal and written communication skills

Excellent time management skills

Excellent organizational skills

Ability to perform duties competently with attention to detail and accuracy

Experience in interfacing with the public

Able to work independently

Computer proficiency with Microsoft Word and Excel, and general math skills

Experience and Training:

Graduation from high school, including or supplemented by courses in business and data processing plus five years of experience in secretarial and general office work; or an Associate's degree in business related field and two years related experience, or any equivalent combination of training and experience.

The Town of Montville is an Equal Opportunity Employer and values diversity at all levels. We are committed to creating an inclusive environment for all employees and encourage all job seekers to apply.

If you are looking for a rewarding and exciting career opportunity, consider joining our awesome team!

To Apply:

Please include resume along with cover letter.

Direct Mail: Town of Montville, c/o Human Resources, 310 Norwich-New London, Turnpike, Uncasville, CT 06382

Fax: 860-848-4534

Request for a complete job description can be made to: mdamelia@montville-ct.org.

Closing Date: 4/7/2025

Job Type: Full-time

Pay: $24.41 per hour

Benefits:

• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $24