What are the responsibilities and job description for the Office Assistant position at Town of Needham, MA?
Salary : $24.06 - $31.22 Hourly
Location : Needham, MA
Job Type : Full-Time
Job Number : 202100299
Department : Finance Department
Division : Treasurer / Collector
Opening Date : 01 / 21 / 2025
Closing Date : 2 / 4 / 2025 11 : 59 PM Eastern
Description
Are you looking for a rewarding career with excellent benefits?
The Town of Needham is seeks applicants for the full-time position of Office Assistant . Under the general supervision of the Assistant Town Treasurer / Collector, the Office Assistant serves as the first point of contact for residents when paying for taxes, parking tickets, and other Town services. This position provides excellent customer service to residents and clerical support to the office.
This entry-level position is ideal for candidates who possess knowledge of office applications, computer applications, and payment intake with great communication skills.
Anticipated Schedule
Mondays, Wednesdays, Thursdays from 8 : 00 a.m. - 5 : 00 p.m.
Tuesdays from 8 : 00 a.m. - 6 : 00 p.m.
Fridays from 8 : 00 a.m. - 12 : 30 p.m.
CON #25068
Duties and Responsibilities
- Performs cashiering functions including collection and processing of payments for taxes, Town services, etc.
- Records cash receipts and prepares related reports.
- Enters data into computer regarding payments received in mail, including parking tickets, garbage and RTS bills, fire alarm charges.
- Records weekly payroll and monthly pension payments from check register; calculates totals for manual checks and reconciles with payroll.
- Prepares accounts payable checks for distribution.
- Administers the front desk receiving, screening, and directing phone calls, visitors, and correspondence to appropriate personnel.
- Provides general information and reception service for the department.
- Provides clerical assistance to the department.
- Assists with agenda preparation and other analysis and reports for the department, as needed.
- Provides effective and efficient customer services and promotes and maintains responsive community relations.
Requirements
The following requirements may be substituted by any equivalent combination of education, training, and experience which provides the necessary knowledge, skills, and abilities required to perform the job :
Supplemental Information
To apply, please submit your cover letter, resume, and application by clicking "Apply."
Applications will be accepted until 11 : 59 PM on February 4, 2025.
The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage / civil partnership, pregnancy / maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.
The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at
As a Town of Needham employee, you are offered a rewarding career-opportunity serving the Needham community, a thriving and growing town of approximately 32,000 residents and a diverse commercial tax base. The municipality has a Representative Town Meeting form of government, with a five-member elected Select Board who appoints a Town Manger to serve as the Chief Executive Officer. Town departments include Public Works, Police, Fire, Library, Public Health, Park & Recreation, Aging Services, Youth and Family Services, Treasury, Tax collection, Tax assessing, Finance, IT, Human Resources and more!
The Town of Needham is a professionally run organization that is committed to creating an inclusive culture where employees can perform at the highest levels. Our employees are dedicated to their work and rely on each other as a team to ensure that Needham remains a place where engaged and committed people want to live, work and play.
In addition to a competitive salary, the total offer will feature a comprehensive benefits package, which may include (depending on position) :
Salary : $24 - $31
