Administrative Analyst, Public Works

The Town of Needham is seeking applicants for the full-time position of Administrative Analyst with the Department of Public Works. Under the general supervision of the Director of Administration, the Administrative Analyst will perform duties in support of department operations, including budget compilation and tracking, managing procurement processes, communicating and resolving issues for internal departments and external parties, and assisting with special projects. A successful candidate will be a self-motivated individual who is comfortable working independently, has a strong attention to detail, the ability to organize and interpret information effectively, and can multitask while efficiently managing their time. The Administrative Analyst will take on projects and see the results of their hard work within the community while learning about how municipalities operate. 

This position is a great initial management opportunity for those interested in growing their career in local government.

More about the Administrative Division, Department of Public Works

The Administration Division is responsible for providing support services to the Department of Public Works. This includes managing an almost $30 million operating budget, drafting and presenting a multi-million dollar annual capital budget submission, ensuring compliance with all state and local policies including state procurement law, overseeing and implementing Town policies and procedures, overseeing the purchasing for the Department, organizing and presenting complex data, researching and applying for grants, managing the hiring and onboarding process for the Department, processing daily financial transactions such as accounts payable, payroll, and billing, and project management.

CON #25072

• Oversee the administrative aspects of purchasing, including preparation of specifications, coordination of bidding and contracting procedures, and monitoring contract performance.
• Provide primary support in the development and submission of the Department’s operating and capital budget documents for review and approval ensuring accuracy, clarity, appropriateness, and compliance.
• Administer and answer questions about the operating and capital budget on an on-going basis.

• Compile data, perform statistical analyses, conduct departmental policy research, and prepare and edit reports and other documents for internal and external distribution.
• Assist with grant applications and ongoing collection of operational and financial data.
• Provide customer service and troubleshooting to residents, vendors, and other Town Departments, including hearing complaints, solving problems, answering questions, and providing guidance as appropriate.

The following requirements may be substituted by any equivalent combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the job:

• Completion of a four-year college degree in Finance, Public Administration, Business, Political Science, or a related field.

• Two (2) to three (3) years of purchasing, financial, accounting, or similar administrative experience in program management, research, or related field.

• Proficiency with word processing, database, and spreadsheet applications.
• Demonstrated ability to operate independently, multitask, and manage time effectively with a strong attention to detail.
• Excellent communication, interpersonal, and customer service skills.

To apply, please submit your resume, cover letter, and application by clicking "Apply."

Applications will be accepted until 11:59 PM on February 5, 2025.

The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage/civil partnership, pregnancy/maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.

The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at tswanson@needhamma.gov.

Salary : $63,239 - $76,460