Judicial Assistant (Senior Office Specialist), part-time, 19 hrs/week

Under general supervision, performs highly skilled administrative support work for the Town Magistrate. Performs work involving knowledge of legal procedures, principles, forms and terminology.

• Exercises considerable initiative, latitude and independent judgment, with limited supervision, making decisions regarding case flow management for the division, such as requests to calendar and/or vacate hearings or trials and calendar additions.
• Serves as the judicial liaison for the division by answering, directing and responding to incoming calls or emails from the legal community, the public and court staff.
• Performs research necessary to answer inquiries, resolve problems and/or complaints.
• Reviews incoming documents and pleadings to ensure compliance with court rules, local rules, Rules of Criminal and Civil Procedure and Arizona Revised Statutes.
• Sets priorities for incoming documents and requests from the Judge, court staff, legal community and/or the public.
• Monitors, coordinates and manages the Judge’s calendar by entering data into an automated or manual division calendar from minute entries, court documents and pleadings.
• Assigns hearing dates and trials for the Judge and enters into the court's automated tracking system.
• Coordinates the Judge’s calendar with the calendar of others.
• Prepares, drafts and finalizes in chambers orders, notices and under advisement rulings generated outside of the courtroom setting, as well as correspondence and memoranda.
• Schedules and maintains the Judge’s calendar of non-trial related events.
• Prepares preliminary and final jury instructions and the jury verdict forms, if directed by the Judge.
• Prepares and completes travel arrangements and forms for the Judge and submits necessary forms for reimbursement of expenses.
• Prepares annual financial disclosure statements for signature and distribution.
• Takes and transcribes dictation.
• Explains and monitors compliance with rules and procedures for the court.
• May perform the functions of the bailiff as needed.
• Maintains the Judge’s office equipment and supplies for the office and courtroom.
• Performs related duties and projects as necessary.
   
   

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of legal terminology, legal practices and procedures, business English, spelling, grammar, punctuation, legal record keeping and general office practices and procedures.
• Knowledge of, and familiarity with, a municipal court structure, court operations, rules, regulations and procedures for various proceedings.
• Knowledge of computer and Windows based software such as Outlook, Excel, Word, WordPerfect, Adobe Acrobat and the ability to work with databases.
• Knowledge of, or ability to learn, Town and Department policies and procedures.
• Ability to exercise independent judgment in making decisions and demonstrate tact and diplomacy when representing the Judge and the court to the legal community, the public and other court staff.
• Ability to adhere to the code of conduct for judicial employees.
• Ability to effectively interpret, explain and monitor compliance with court policies, legal practices and procedures, preparing various legal documents and correspondence and maintaining the confidentially of information.
• Ability to communicate effectively both verbally and in written communication.
• Ability to interact with diverse groups of people and respond to emotionally charged individuals in a professional and productive manner.
• Ability to perform multiple tasks simultaneously in a flexible and efficient manner.

• A high school diploma or GED.
• Four (4) years’ administrative experience working in the municipal court system or legal office environment processing legal documents.
• An equivalent combination of education and experience may be considered.

• Work is performed in an indoor environment.
• Must be able to lift or move up to twenty-five (25) pounds.
• Regular, daily attendance is an essential function for this position.

Salary : $22