What are the responsibilities and job description for the Public Records Manager position at Town of Oxford?
Role Description:
The Assistant Town Clerk position at the Town of Oxford involves supporting the Town Clerk in managing the office's day-to-day operations. This role requires handling various administrative tasks, including record keeping, election management, and database management. The successful candidate will have strong organizational skills, attention to detail, and ability to prioritize duties effectively.
Main Tasks:
Essential Qualifications:
The Assistant Town Clerk position at the Town of Oxford involves supporting the Town Clerk in managing the office's day-to-day operations. This role requires handling various administrative tasks, including record keeping, election management, and database management. The successful candidate will have strong organizational skills, attention to detail, and ability to prioritize duties effectively.
Main Tasks:
- Record management: Maintaining accurate and up-to-date official records and documents.
- Election administration: Coordinating and executing all phases of primaries and elections.
- Data transmission: Transferring required information to state authorities.
- Legislative support: Maintaining official Municipal Legislation books and publishing relevant information.
- Licenses and permits: Issuing licenses, permits, and certifications.
- Database maintenance: Maintaining the Business Database and ensuring compliance.
- Voter registration: Registering voters through the Town computer system and the State Central Voter Registry.
- Census preparation: Preparing and processing the annual town census.
- Meeting coordination: Time stamping and posting meeting notices of Boards/Committees/Commissions.
- Document management: Assisting with filing and tracking numerous documents.
- Customer service: Responding to inquiries from the public and other municipal departments.
- Vital records: Performing functions pertaining to vital records & statistics, including genealogy.
Essential Qualifications:
- Bachelor's degree preferred or 5-7 years of experience in municipal government or related field.
- Knowledge of Massachusetts General Laws and Town regulations pertinent to the Town Clerk's Office.
- Notary public certification or willingness to obtain within six months of hire date.
- Availability to work nights and weekends.
