Accounting Assistant I/II

Accounting Assistant I/II

Deadline to apply: Thursday, October 31, 2004 @ 5:00 p.m.

The pay rate for this position is: $20.07 to $28.29 hourly or $41,745 to $58,843 annually
Based on a 40-hour work week

Examples of Typical Job Functions
(Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Performs a variety of technical accounting support duties related to accounts payable, accounts receivable, utility billing, and business licenses.
• Reviews, verifies, posts, and records a variety of accounting and financial transactions.
• Maintains a variety of ledgers, registers, and journals according to established accounting policies and procedures; reconciles transactions and data as directed; records adjustments and resolves differences; maintains the accuracy of accounting and financial records.
• Receives and processes payments, balances monies received, and prepares and issues vouchers and receipts; allocates funds to correct accounts; balances and reconciles accounts; maintains petty cash; and prepares bank deposits.
• Processes invoices, including reviewing, verifying, coding, and entering approved invoices and supporting documentation into accounts payable system; prepares invoice batch for approval; makes adjustments and processes journal entries; prints checks and check register; ensures invoices are charged to appropriate accounts; researches and resolves discrepancies and vendor inquires; maintains and issues forms for tax reporting purposes.
• Prepares utility bills and notices; participates in implementing new utility rates.
• Maintains business license information; researches and notifies new businesses of licensing requirements; mails application materials; closes accounts as necessary; initiates work orders for inspectors as needed.
• Prepares and files financial, accounting, and statistical reports.
• Assists with the year-end closing, reconciliation, and audit processes.
• Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.
• Verifies and reviews records for completeness and conformance with established regulations and procedures; applies Town policies and procedures in determining completeness of records and files.
• Assists customers by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items.
• May perform general office support duties such as opening and routing mail and deliveries, preparing correspondence, filing and record keeping, duplicating and distributing various written materials, and ordering and keeping inventory of office supplies.
• May perform duties of Senior Accounting Assistant on a temporary basis as assigned.
• Performs related duties as assigned.

The Ideal Candidate

Knowledge Of:

• Terminology and practices of financial and account document processing and record keeping, including accounts receivable, accounts payable, utility billing, and business licensing.
• Mathematical principles and practices of basic financial and statistical techniques.
• Principles and procedures of record keeping and preparation of reports and correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Town staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability To:

• Perform detailed account and financial support work accurately and in a timely manner.
• Respond to and effectively prioritize multiple phone calls and other request for service.
• Learn, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Compose correspondence and reports independently or from brief instructions.
• Make accurate mathematical, financial, and statistical computations.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education & Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Accounting Assistant I/II: Equivalent to graduation from the twelfth (12) grade.
• Accounting Assistant I: One (1) year of responsible bookkeeping or accounting experience.
• Accounting Assistant II: Three (3) years of increasingly responsible accounting experience equivalent to the Accounting Assistant I in the Town of Paradise.

Important Application Information

To apply for this opportunity, please visit:

Town of Paradise website at www.townofparadise.com/hr

A complete application package includes:
* The Town of Paradise Employment Application
* Cover Letter
* Current Resume

You can deliver your complete application packet in person or by mail Monday - Thursday 8:00 a.m. to 5:00 p.m. to this address:
The Town of Paradise - Human Resources
ATTN: Accounting Assistant I/II
5555 Skyway
Paradise, CA 95969

The deadline to apply is Thursday, October 31, @ 5:00 p.m.

Job Type: Full-time

Pay: $20.07 - $28.29 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $41,745 - $58,843