Municipal Prosecutor Administrative Assistant

General Summary:

This part-time (32 hours per week) position plays a vital role in ensuring the smooth operation of the Prosecutor's office by providing administrative, clerical, organizational assistance and support excellent communication skills, attention to detail, and a strong ability to manage multiple tasks efficiently.

Supervision Received: Works under the general supervision of the Prosecutor.

Supervision Exercised: None

Essential Duties and Responsibilities:

• Administrative Support:
• Assist the Prosecutor with daily administrative tasks, including filing, data entry, and document preparation.
• Prepare and maintain case files, ensuring that all documentation is accurate and up to date.
• Assist with the preparation and digital submission of legal filings, reports and audio/video discovery materials.
• Perform data entry, scanning, and electronic filing of case-related documents.
• Draft and proofread legal correspondence, memoranda, and reports as directed.
• Maintain confidential records, files, digital case files ensuring accuracy, confidentiality, and compliance with record-keeping policies.

Scheduling & Coordination:

• Schedule meetings, court hearings, and appointments for the Prosecutor.
• Coordinate communications between the Prosecutor’s office, law enforcement, and legal professionals.
• Assist in preparing materials for court proceedings, including organizing case files and exhibits.
• Clerical and Office Support:
• Answer phone calls, respond to inquiries, and direct messages as needed.
• Handle general office tasks, including filing, photocopying, scanning, and faxing.
• Ensure proper organization and upkeep of office supplies and equipment.

Communication:

• Serve as a liaison between the Prosecutor’s office and the public, law enforcement agencies, and other government entities.
• Provide timely updates on case statuses to appropriate parties.

Record Keeping:

• Maintain accurate logs of case progress, court dates, and other important milestones.
• Assist with managing confidential legal documents and communications in compliance with state laws and regulations.

Qualifications Required:

• High school diploma or equivalent required; associate’s degree or higher in legal studies, criminal justice, or related field preferred.
• Previous experience in an administrative role, preferably in a legal or law enforcement setting.
• Strong organizational skills and attention to detail.
• Ability to manage confidential information with discretion and professionalism.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize and manage multiple tasks efficiently.
• Knowledge of legal terminology and procedures is a plus.

Working Conditions:

• Part-time position (up to 32 hours per week).
• Flexible schedule based on the Prosecutor’s needs.
• Hourly pay, commensurate with experience.
• The position will be located within the Raymond Police Department office.

Job Type: Part-time

Pay: $20.00 - $23.00 per hour

Expected hours: 32 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Work Location: In person

Salary : $20 - $23