What are the responsibilities and job description for the Special Events Coordinator position at Town of Snowmass Village, Colorado?

Job Description

The Town of Snowmass Village is looking to hire a Special Events Coordinator to join our Tourism Department!

1,000 sign-on bonus available!

This is an in-person position with possibility of a hybrid schedule

We are looking for a Special Events Coordinator that will be responsible for assisting Events Producer and helping to execute and deliver a comprehensive and varied roster of events to support the economic vitality that benefits Snowmass Village as a whole.

Some of the day-to-day duties are listed below :

Event Logistics Coordination

Assist with Event Execution : Coordinate event logistics including schedules, vendors, stakeholder communication, and invoicing. Manage small-scale projects and ensure seamless event execution.
Coordinate with Vendors : Work with event vendors, marketing team, and operations team to ensure all logistical aspects of the event are handled efficiently.
On-Site Support : Be present on-site for event load-in and load-out, including setup and teardown of event materials such as tents and tables.
Site Visits : Facilitate site visits to assess and plan logistics for upcoming events.

Marketing and Communication Support

Assist Marketing Division : Help with event marketing details including signage, banners, website updates, and social media updates.

Marketing Support : Assists with marketing team with outreach to stakeholders for upcoming events, including distributing promotional materials (e.g. flyers) and engaging with stakeholders to provide event details and interest"

Event Procedure and Inventory Management

Standardize Procedures : Assist in developing and adhering to standardized event procedures to ensure consistency and efficiency.

Maintain Inventory : Keep track of event supplies and inventory to ensure all necessary materials are available and in good condition. Responsible for ordering necessary event supplies.

Click here for a full job description and requirements

The ideal candidate has the following qualifications / skills :

Previous Special Events Experience preferred.

Proficient with Microsoft Office Suite.

Able to work nights and / or weekends, as needed

Valid driver's license required to operate town-owned vehicles.

Basic graphic and layout experience preferred.

Ability to work with google maps and general operational plans.

Excellent organizational, planning, written and verbal communication skills.

Time management skills to handle multiple and changing priorities.

Ability to deal effectively with guests, management, employees and outside contacts while working under pressure and meeting deadlines.

Ability to work independently and unsupervised, as well as serve as a team-player within the Snowmass Tourism team.

Our amazing perks and benefits :

Medical, dental and vision insurance 100% premium coverage for the employee, 83% premium coverage for dependents

Generous leave plans, on the first year of employment up to 200 hours of leave in addition to 10 paid holidays

Recreation benefit for eligible employees on the amount of $1600 – you can use this benefit to purchase your ski pass!

The Town contributes 12% to your 401a and employee contributes 5% minimum to a 457 account

Employee Assistance Program : 5 sessions per topic with a therapist or coach, for you or a family member

Life, disability and accident insurance

Flexible Spending Accounts for health and childcare expenses

Membership discount at the Snowmass Recreation Center

Free RFTA Bus passes to commute to and from work and free employee commuter shuttle

Professional development opportunities

About us

The Town of Snowmass Village has grown over 50 years into a year-round family resort and vibrant community, with a mountain whose possibilities continue to be explored. With construction continuing the final phases of the Snowmass Base Village – the largest ski resort development underway in North America – we look forward to what the next 50 years will bring.

We are proud of our life x work balance culture, and we see our Town and workplace as fun, community focused, family-friendly, thriving, charming, resilient, safe, emotionally connected, nimble, adaptable, balanced, and unique.

Snowmass

Embrace Winter in Snowmass

Position Range

27.45—$38.43 USD

Hiring Range

27.45—$32.94 USD

Salary : $27 - $33

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