What are the responsibilities and job description for the Part Time Event Manager position at Town of Summerville?
JOB SUMMARY
Works independently to oversee third-party events held at town facilities, ensuring smooth operations, compliance with policies, and a positive experience for all stakeholders.
ESSENTIAL JOB FUNCTIONS
- Serve as the primary on-site representative for third-party events from setup to breakdown.
- Ensure that event activities comply with all facility rules, safety regulations, and approved permits.
- Monitor event logistics, including venue setup, equipment placement, and vendor coordination to ensure compliance with policies.
- Address any issues that arise during the event, troubleshooting to minimize disruption.
- Conduct walkthroughs of the event space before, during, and after the event to ensure cleanliness, safety, and adherence to guidelines.
- Interacts and communicates with various groups and individuals (such as Parks & Recreation staff, volunteers, vendors, business owners, and the general public).
- Provides excellent customer service while maintaining a professional demeanor.
- Performs other related duties as required.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. |
MINIMUM EDUCATION AND EXPERIENCE
Applicant should have outstanding customer service and conflict resolution skills, to include professionalism and confidentiality. Should be flexible and have the ability to multi-task and troubleshoot various situations. Applicant should have good organizational and administrative skills, computer, program software experience and phone answering experience. Applicant should be self-motivated and proactive. Position requires days, nights, weekends and some special event hours. High school diploma or equivalent required. Knowledge of Red Cross CPR/First Aid Certification preferred.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of the methods, procedures, and policies of the Parks and Recreation Department.
- Understanding of event planning, coordination, and logistics.
- Knowledge of the laws, ordinances, standards, and regulations pertaining to the specific duties and responsibilities of the position.
- Excellent communication skills, both verbal and written, to interact with event organizers, vendors, staff, and attendees.
- Knowledge of how to maintain effective relationships with co-workers, customers and other Town personnel through contact and cooperation.
- Knowledge of how to react calmly and quickly in emergency situations.
- Knowledge of how to perform duties in a courteous manner and with the utmost integrity in the best interest of the public.
- Skill in the care and use of required tools and equipment.
- Ability to make sound, educated decisions. Is able to comprehend, interpret, and apply regulations, procedures, and related information.
- Ability to handle required mathematical calculations.
- Ability to read and interpret various materials pertaining to the responsibilities of the job.
- Ability to use independent judgment in performing non-routine tasks.
- Ability to effectively perform assigned duties despite frequent interruptions and the stress of multiple demands.
- Ability to learn and utilize new skills and information to improve job performance and efficiency.
PHYSICAL REQUIREMENTS
Tasks involve the regular and at times sustained performance of moderately physically demanding work, typically involving some combination of walking, balancing, stooping, kneeling, crouching and crawling, and the lifting, carrying, pushing and/or pulling of objects and materials of moderately heavy weight (up to 20 pounds), and occasionally heavier objects and materials (up to 50 pounds).
