Purchasing and Contracts Manager

Salary : $65,521.00 - $98,281.00 Annually

Location : Wendell, NC

Job Type : Full time

Job Number : 00099

Department : Finance

Opening Date : 01 / 08 / 2025

Closing Date : Continuous

FLSA : Non-Exempt

Description

Please note : This is a continuation of the previous post. All prior applications are still under review and you do not need to reapply!

The Purchasing and Contracts Manager plans, organizes, and manages the Town's purchasing and contracting operations, serves as the Procurement Administrator, Surplus Property Administrator, and manages special projects as assigned. An employee in this class assists with the development and implementation of the Town's procurement, purchasing and contract management policies and procedures. Work also involves participation in development of Request for Proposals / Qualifications templates, bid proposal panel reviews, and surplus property disposal. The Purchasing and Contracts Manager may be asked to attend meetings of the Town Board to present competitive bidding and contract results or information on other assigned projects as needed. This employee must exercise considerable independent judgment and initiative in planning and developing procurement and contract documents and policies. Work is performed in accordance with established municipal finance procedures, local ordinances and North Carolina General Statutes governing the responsibilities of local government competitive bidding, purchasing, and disposal activities. Work is performed under the general direction of the Finance Director and is evaluated through conferences, reports, and by an independent audit of financial records.

Essential Duties and Tasks

• Organizes, directs, and implements a comprehensive purchasing program for the Town and provides guidance and assistance in the bid, proposal, and contract preparation process including assistance with the development of technical specifications, selection of vendors / contractors, and development of contract language.
• Develops and implements purchasing and contracting policies and procedures and updates bid / proposal formats to comply with changes in laws, regulations, and ordinances.
• Consults with and assists departments in determining needs and developing specifications for goods and services.
• Develops procedures for bids, proposals, and contract administration; recommends and implements improvements in processes. Ensures Town staff adheres to established procedures. Ensures the Town's contract process complies with Town, State, and Federal regulations.
• Prepares formal bid specifications, requests for quotations, qualifications, and proposals, evaluates bids and makes recommendations for awards of bids and contracts.
• Establish and maintain accurate documentation and records for all procurement and contract administration activities.
• Provides guidance on purchasing, bidding, and contracting procedures.
• Ensures that all contracts and users of Town facilities obtain required insurance; manages substantial projects assigned by the Finance Director and the Town Manager including the management of various service maintenance contracts, as assigned.
• Prepares purchasing & contracting budget, projects costs, and monitors expenditures.
• Recommends and implements programs to reduce costs and improve services for commodities utilized Town-wide.
• Coordinates the Town's efforts in the participation of cooperative purchases with other governmental agencies.
• Serves as the surplus property administrator and GovDeals administrator.
• Maintains all contract and performance bond files to ensure compliance.
• Sets up a variety of manual and automated record keeping systems; maintains and analyzes records.
• Serves as the web editor for purchasing and contracts webpage.
• Serves as a functional lead in the Town's financial systems regarding requisitions / purchases and contracts.
• Performs grant administration duties as assigned.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

The Town of Wendell is an equal opportunity employer. We have a great benefit package that includes retirement, town paid insurance including dental and vision, vacation and sick time and holiday leave (12 days per year). We participate in the local government retirement system as well as contribute to employees 401-K plans. Our employment package is extensive and competitive.

Salary : $65,521 - $98,281