Treasurer/Collector

For complete job description and employment application: https://www.whately.org/selectboard/pages/employment

Overview
Responsible administrative and technical work in the receipt, recording, accounting, expenditure and custody of municipal funds; the borrowing and investment of funds; the operation of municipal payroll; administration of employee benefits. Administrative and technical bookkeeping work in the billing and collection of all taxes due to the town. All work to be in accordance with Massachusetts General Laws Chapter 41 Sections 35-39 and Chapters 44, 58-61 B.

Responsibilities

• Oversees the preparation of payroll for municipal employees; compiles and prepares reports concerning withholding and deductions from payroll. Administers retirement, health, dental, and life insurance benefits for employees and acts as liaison between employees and retirement board, health and life insurance vendors.
• Records and balances all monies and accounts received by the Treasurer’s office; makes deposits into appropriate accounts; maintains cash book and check register; issues receipts; classifies receipts; keeps proper records of monies received and paid out.
• Reconciles bank statements; keeps separate accounts for trust and stabilization funds. Turns Treasurer/Collector fees over to town.
• Prepares, negotiates, and administers temporary and long-term borrowing as required.
• Prepares legal notices, demands, tax warrants and maintains delinquent tax records. Prepares and files liens for unpaid taxes, initiates tax titles and foreclosure proceedings and issues lien certificates.
• Prepares all warrants issued by the Town Accountant for approval by Selectboard.
• Invests town surplus funds to ensure maximum yields while maintaining adequate availability of cash; serves as custodian of trust funds, and other town funds. Maintains records of all investments and income received for trust, special revenue and general funds as required by statutes.
• Answers questions and responds to complaints from the public, banks, attorneys and other interested parties concerning tax bills and related regulations and procedures; performs trial balances and reconciles accounts regularly with the Town Accountant; oversees the maintenance cash and commitment books and detailed records of all transaction and accounts.
• Ability to handle multiple tasks simultaneously and with deadlines.
• Ability to work independently.
• Prepares various reports including: reconciliation of cash, monthly report to Town Accountant of all receipts and balances, annual report including a statement of receipts, disbursements, debt and trust funds; report to the DOR Bureau of Accounts including a quarterly reconciliation of cash and an annual report of cash management achievements, income tax and social security reports, federal, state and county reports.
• Maintains tax title accounts, conducts the sale of land of low value and prepares documents required to petition foreclosure.
• Prepares and administers annual Treasurer/Collector budget.
• Keeps departmental inventory updated; ordering when necessary.

Qualifications

Education and Experience

Associate’s degree in accounting, business, or related field. Bachelor’s Degree preferred. Three to five years progressively responsible experience in bookkeeping, accounting or related field, preferably in a municipal setting. Experience in payroll and/or accounts payable desired. Any equivalent combination of education and experience.

Certification as a Massachusetts Municipal Collector and Treasurer strongly encouraged.

Necessary Knowledge, Skills, and Abilities

• Thorough knowledge of the laws, statutes, bylaws, and procedures related to the collection of revenues of the Town and proper investment of same.
• Knowledge of group insurance programs, savings bonds, deferred compensation, bonding and borrowing procedures.
• Ability to maintain accurate records and prepare and analyze detailed financial reports.
• Ability to be bonded.
• Ability to deal with the public in a professional, diplomatic and courteous manner. Ability to communicate clearly in person, on the telephone, and in writing. Ability to establish and maintain effective working relationship with town officials, members of the banking and real estate community, citizens.

Job Type: Full-time

Pay: Up to $82,400.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $82,400