What are the responsibilities and job description for the Event Specialist position at Town of Windsor (CO)?
JOB
Hiring Range: The base/starting wage for this position is $15.02 per hour, which increases based on years of service/experience.Work Schedule: Generally 30-40 hours per week, flexible schedule, weekends, evenings, and early mornings required on occasion.NATURE OF WORKAs a member of the Recreation Division, individuals in this position will perform all aspects of events for the Town of Windsor and its partners and has broad authority to assure events are successful from pre-event work to post-event. The Event Specialist works closely with the Recreation Coordinator of Events and Sponsorships, outside event coordinators, contractors, vendors, and attendees. Considerable professional judgment and decision-making skills are required. The Event Specialist assists with the operation of events that occur within the Town of Windsor. Under the direction of the Recreation Coordinator, the Event Specialist consults with the planner/event coordinators and guides them through the planning process to ensure a successful event. Once the event is on-site, the Event Specialist oversees the safety and security of guests and the preservation of the facilities, overall event operation and promotes the highest guest services standards.Most positions work Monday through Friday, which may also require weekend and evening hours on a regular or occasional basis. This temporary employment may be scheduled through the year on a full-time basis depending on the needs of the town but will not exceed six months in length (or 1,040 hours, whichever comes first). This is strictly temporary employment.Please note that town employees (including seasonal employees) may only be employed in one classification at any one given time.Individuals in the Event Specialist position are required to perform work in a manner consistent with and exemplary of the town’s PRIDE philosophy and the town’s Equal Employment Opportunity policy.SUPERVISION RECEIVEDThe Events Specialist works under the direct supervision/leadership of the Recreation Coordinator – Events & Sponsorships to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances.SUPERVISION/LEADERSHIP EXERCISEDNo supervisory responsibilities or control exercised.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONSThe Event Specialist is assigned specific assignments, job duties, scope, authority, responsibility, roles, and requirements as determined by the town, department, division, and pursuant to laws, regulations, and practices. Individuals in this position must be able to successfully perform, be responsible for, and/or assist in the fulfillment of many job functions and duties, with or without reasonable accommodation.The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all-inclusive: Acts as a liaison with vendors, contractors, and coordinators across multiple communication methods to ensure a smooth operation of events.Sets up event supplies, such as tables, chairs, tents, event fencing, power equipment, etc. prior to events as needed; properly stores supplies after the event.Works late nights, early mornings, weekends, and holiday hours when needed for event set-ups and breakdowns.Operates town-owned vehicles and/or equipment on occasion.Acts as town liaison for sponsored and non-sponsored events, ensuring event coordinators are complying with event and park regulations.Provides excellent customer service, including interacting with internal and external customers to answer questions and resolve problems.Identifies and reports any hazards in a timely manner.Ensures safety regulations and procedures are adhered to.Performs related work as required and assigned.Reports any issues and concerns to supervisor.OTHER DUTIESDepending on organizational need, additional duties may include the following: Performs research as directed, such as discovering new technology or tools, market research, etc.Performs related duties as established by law/ordinance or reasonably directed by the town.Assists other town departments/divisions, as necessary.
SUPPLEMENTAL INFORMATION
WORKING ENVIRONMENT & PHYSICAL REQUIREMENTSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.The physical activities of this position include, but are not limited to, the following: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, and repetitive motions.The physical requirements of this position are considered Medium Work, exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.The employee is subject to both inside and outside environmental conditions; extreme heat: temperatures above 100 degrees for periods of more than one hour; subject to noise.The worker is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system of the skin: Fumes, odors, dusts, mists, gases or poor ventilation.This position is not considered safety sensitive because the individual does not operate a commercial motor vehicle, as a regular function of his/her daily job duties.Note: This position description is not intended to be an exclusive list of all of the requirements, duties, tasks, roles or responsibilities associated with the position. Nothing in this position description restricts the town’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time.The Town of Windsor will make all reasonable accommodations to ensure that people with disabilities have an equal opportunity in employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The town is dedicated to the principles of equal employment opportunity. The town prohibits unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, marital status, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law.
Hiring Range: The base/starting wage for this position is $15.02 per hour, which increases based on years of service/experience.Work Schedule: Generally 30-40 hours per week, flexible schedule, weekends, evenings, and early mornings required on occasion.NATURE OF WORKAs a member of the Recreation Division, individuals in this position will perform all aspects of events for the Town of Windsor and its partners and has broad authority to assure events are successful from pre-event work to post-event. The Event Specialist works closely with the Recreation Coordinator of Events and Sponsorships, outside event coordinators, contractors, vendors, and attendees. Considerable professional judgment and decision-making skills are required. The Event Specialist assists with the operation of events that occur within the Town of Windsor. Under the direction of the Recreation Coordinator, the Event Specialist consults with the planner/event coordinators and guides them through the planning process to ensure a successful event. Once the event is on-site, the Event Specialist oversees the safety and security of guests and the preservation of the facilities, overall event operation and promotes the highest guest services standards.Most positions work Monday through Friday, which may also require weekend and evening hours on a regular or occasional basis. This temporary employment may be scheduled through the year on a full-time basis depending on the needs of the town but will not exceed six months in length (or 1,040 hours, whichever comes first). This is strictly temporary employment.Please note that town employees (including seasonal employees) may only be employed in one classification at any one given time.Individuals in the Event Specialist position are required to perform work in a manner consistent with and exemplary of the town’s PRIDE philosophy and the town’s Equal Employment Opportunity policy.SUPERVISION RECEIVEDThe Events Specialist works under the direct supervision/leadership of the Recreation Coordinator – Events & Sponsorships to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances.SUPERVISION/LEADERSHIP EXERCISEDNo supervisory responsibilities or control exercised.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONSThe Event Specialist is assigned specific assignments, job duties, scope, authority, responsibility, roles, and requirements as determined by the town, department, division, and pursuant to laws, regulations, and practices. Individuals in this position must be able to successfully perform, be responsible for, and/or assist in the fulfillment of many job functions and duties, with or without reasonable accommodation.The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all-inclusive: Acts as a liaison with vendors, contractors, and coordinators across multiple communication methods to ensure a smooth operation of events.Sets up event supplies, such as tables, chairs, tents, event fencing, power equipment, etc. prior to events as needed; properly stores supplies after the event.Works late nights, early mornings, weekends, and holiday hours when needed for event set-ups and breakdowns.Operates town-owned vehicles and/or equipment on occasion.Acts as town liaison for sponsored and non-sponsored events, ensuring event coordinators are complying with event and park regulations.Provides excellent customer service, including interacting with internal and external customers to answer questions and resolve problems.Identifies and reports any hazards in a timely manner.Ensures safety regulations and procedures are adhered to.Performs related work as required and assigned.Reports any issues and concerns to supervisor.OTHER DUTIESDepending on organizational need, additional duties may include the following: Performs research as directed, such as discovering new technology or tools, market research, etc.Performs related duties as established by law/ordinance or reasonably directed by the town.Assists other town departments/divisions, as necessary.
SUPPLEMENTAL INFORMATION
WORKING ENVIRONMENT & PHYSICAL REQUIREMENTSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.The physical activities of this position include, but are not limited to, the following: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, and repetitive motions.The physical requirements of this position are considered Medium Work, exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.The employee is subject to both inside and outside environmental conditions; extreme heat: temperatures above 100 degrees for periods of more than one hour; subject to noise.The worker is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system of the skin: Fumes, odors, dusts, mists, gases or poor ventilation.This position is not considered safety sensitive because the individual does not operate a commercial motor vehicle, as a regular function of his/her daily job duties.Note: This position description is not intended to be an exclusive list of all of the requirements, duties, tasks, roles or responsibilities associated with the position. Nothing in this position description restricts the town’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time.The Town of Windsor will make all reasonable accommodations to ensure that people with disabilities have an equal opportunity in employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The town is dedicated to the principles of equal employment opportunity. The town prohibits unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, marital status, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law.
Salary : $15
