What are the responsibilities and job description for the Fleet Manager - Administrative Aide position at Town of Windsor, CT?
Part-Time Administrative Aide/Fleet Manager
The Town of Windsor, CT is seeking an organized and motivated individual to manage the Police Department’s fleet of vehicles on a part-time basis.
This position as a Fleet Manager will be responsible for overseeing maintenance, coordinating repairs, ensuring compliance with safety standards, managing inventory, and handling various administrative tasks. This role requires attention to detail, the ability to handle sensitive materials, and proficiency in coordinating with external vendors and internal staff.
Key Responsibilities
Vehicle Maintenance and Cleaning
** The Town of Windsor is an Equal Opportunity Employer and values diversity at all levels of the workforce. EOE/AA **
The Town of Windsor, CT is seeking an organized and motivated individual to manage the Police Department’s fleet of vehicles on a part-time basis.
This position as a Fleet Manager will be responsible for overseeing maintenance, coordinating repairs, ensuring compliance with safety standards, managing inventory, and handling various administrative tasks. This role requires attention to detail, the ability to handle sensitive materials, and proficiency in coordinating with external vendors and internal staff.
Key Responsibilities
Vehicle Maintenance and Cleaning
- Schedule and coordinate regular maintenance and repair services, including inspections, oil changes, and mechanical repairs.
- Oversee vehicle cleaning and sanitation, including the safe removal of hazardous materials (e.g., blood, body fluids, and other waste), in compliance with safety and health protocols.
- Manage vehicle damage incidents, including completing insurance claims, obtaining repair estimates, and coordinating timely repairs to ensure vehicle readiness.
- Maintain comprehensive records of all accidents, repairs, and claims, tracking progress to ensure prompt resolution.
- Maintain current licenses, registrations, and insurance for each vehicle, ensuring all legal requirements are met and documentation is updated.
- Stay informed on vehicle recalls and warranties, coordinating necessary inspections or replacements to ensure fleet safety.
- Assist in the acquisition process for new vehicles and equipment, including specifications gathering, purchasing coordination, and vendor negotiations.
- Track and manage inventory for vehicle parts and supplies, ensuring items are available as needed to minimize vehicle downtime.
- Keep accurate, up-to-date records of maintenance, repairs, licensing, and vehicle history to ensure compliance and facilitate reporting.
- Prepare and submit monthly fleet reports, including usage, expenses, and maintenance summaries, and provide budget recommendations.
- High school diploma or equivalent; certification or additional training in automotive maintenance or fleet management is an asset.
- Experience in fleet management, vehicle maintenance, or related work; experience with law enforcement or public safety fleets is highly desirable.
- Successful completion of the Town of Windsor background screening process, which includes a criminal background check and a pre-employment drug screen including testing for marijuana.
- Hourly rate: $22
- Schedule: Monday – Friday, 5 hours/day. Times are flexible with approval.
** The Town of Windsor is an Equal Opportunity Employer and values diversity at all levels of the workforce. EOE/AA **
Salary : $22
