Administrative Assistant 10 Month Position / Level 2

Position Title: Administrative Assistant 10 Month Position / Level 2
Department: Counseling Department
Reports To: Counseling Department Chair
Location: Deerfield High School
Deadline: Open until filled
Starting Pay: $22.84 per hour

SUMMARY:

The Administrative Assistant works with the Counseling Department Chair and/or the Office Manager and the clerical staff to meet the needs of students, staff, and community.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

The District 113 responsibilities include, but are not limited to:

• Provide secretarial support for Department Chair and counseling staff;
• Provide backup support for the Administrative Assistant for Counseling
• Work with counseling staff to meet the needs of students, staff, and community;
• Work in collaboration with the DHS clerical staff to meet the needs of students, staff, and community;
• Manage calendars and schedule meetings for the Department Chair, Counselors, Social Workers, and 504 Coordinators.
• Coding for Counselors and Social Workers
• Work collaboratively and independently on major projects; (some examples, but not limited to)
  • Assist with Warrior Welcome (evening program)
  • Registration packet for transfer students
  • Star Testing
• Interact with students on issues ranging from requests for appointments to crisis situations

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

• Bilingual preferred, Spanish
• Excellent technology skills are required. Demonstrated proficiency in the use of current technology.
• Possess outstanding organizational and time-management skills, ability to set and meet deadlines.
• Ability to work independently and access supports as needed.
• Ability to work independently as well as part of a collaborative team.
• Ability to multi-task and set priorities.
• Possess effective oral and written communication skills.
• Ability to work with others in a positive manner.
• Ability to comprehend and follow written and verbal instructions.
• Possess common sense, problem-solving skills, and reasoning ability to appropriately deal with complex situations as they arise.
• Ability to build and maintain relationships with colleagues that supports a cooperative work environment.
• Ability to connect with students who come into Counseling.
• Ability to handle and maintain the confidentiality of employee, student, and other sensitive District information.
• Ability to set goals and establish methods for achieving these goals.
• Ability to work effectively with a wide range of constituencies.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, bend, write, type, speak, and listen. In addition, the employee may occasionally be required to lift up to 50 pounds, bend, twist, reach, and climb. Specific vision abilities required by this job include close, peripheral, and distant vision.

The noise level in the work environment ranges from quiet/moderate to loud. The temperature level in the work environment can vary, especially in the summer months. The employee is frequently required to interact with the public and other staff. The employee is directly responsible for the safety, well-being, and work output of students.

The statements in this job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.