Sub Coordinator and Administrative Assistant to Assistant Principals

Position Type

Administrative Assistant/Clerical/Administrative Assistant - 12-Months

Date Posted

3/21/2025

Location

Deerfield High School

Additional Information: Show/Hide

Title: Sub Coordinator and Administrative Assistant to Assistant Principals

Department: Administration

Classification: 12 months

Assignment: Administrative Assistant

FLSA Status: Non-Exempt

Reports To: Assistant Principals and Office Manager

Location: Deerfield High School

Salary: $23.50/hour Level 1

Summary

The Administrative Assistant for the Assistant Principal works closely with all departments and Department Chairs, the Dean's Office and other building staff, and students to meet the needs of students, staff, and the community. As a substitute teacher coordinator, they greet and orient substitutes daily, organize the substitute within the work day, maintain accurate absence, work schedule and pay records.

Qualifications

• 2 years of experience in an educational setting, preferred
• 2 years of experience as an administrative assistant, preferred
• Experience using Frontline or Red Rover software, preferred
• Possess outstanding organizational and time-management skills
• Able to work independently and access supports as needed
• Able to work with others in a positive manner
• Possess common sense, problem-solving skills and reasoning ability to appropriately deal with complex situations as they arise
• Able to build and maintain relationships with colleagues that supports a cooperative work environment
• Able to handle and maintain the confidentiality of employee, student and other sensitive District information
• Able to set goals and establish methods for achieving these goals
• Able to work effectively with a wide range of constituencies in a diverse community
  
  

Essential Functions

The criteria indicated below are intended to describe various types of work that may be performed. The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position.

• Works collaboratively to provide administrative support to the Assistant Principals
• Work independently and collaboratively to schedule subs daily to fill coverage for teacher absence
• Monitor budget accounts and process P-card statements
• Manage calendars and schedule meetings
• Compiles data and creates reports as needed
• Other duties as assigned
  
  

Language Skills

Communicates clearly both in oral and written format with all constituents of the District 113 community. Effectively present information and respond to questions from constituency groups. Apply knowledge of current research and theory in a specific field. Establish and maintain effective and collaborative working relationships with students, staff and the school community.. Perform duties with awareness of all district requirements and Board of Education policies.

Mathematical and Technical Skills

Calculate figures, estimates, proportions, percentages, and budget management. Apply concepts of basic algebra and geometry. Strong technology skills, including standard Microsoft Office suite / Google Workspace, pivot tables along with limited data analysis.

Reasoning Ability

Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables.

Contacts Outside Your Own Department

Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, guardians, students, and private providers.

Physical and Mental Demands

• While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, write, type, speak, listen, and taste or smell.
• The employee is regularly required to communicate with staff and others.
• The employee is frequently required to use hands and/or fingers, handle, feel or operate objects, tools or controls.
• The employee may occasionally be required to climb or balance; and stoop, kneel, crouch, twist, reach or crawl. The employee must frequently lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,depth perception and ability to adjust focus.
• Specific psychological demands of this job include the ability to remain calm under stress levels associated with job demands, along with constant contact with students, colleagues and the public.
  
  

Working Conditions

• In the work environment, this role is regularly exposed to office environmental conditions.
• The noise level in the work environment is usually moderate with regular exposure to loud classrooms, hallways, cafeterias or sports venues.
• The employee is regularly required to meet deadlines with severe time constraints and interact with the public and staff in addition to meeting multiple demands from several people.
• The employee is frequently required to work irregular or extended work hours, which may include evenings or weekends.
  
  

Safety

As a part of the District workforce, this role is responsible for being aware of, modeling and contributing to the maintenance and implementation of all District safety policies and procedures. The role positively contributes to the safety, well-being and work output of students.

Required to

• Use good safety awareness and judgment
• Follow policies
• Report potentially unsafe conditions
• Follow manufacturer safety instructions when using equipment
• Follow agency ergonomic policies and procedures
  
  

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.