Administrative Assistant - Public Works

General Statement of Position:

Assist the Public Works Director and other supervisory staff by performing and coordinating responsible administrative support services and related work as required. Performs a variety of support work, including departmental reports, as well as skilled, clerical and administrative tasks.

Job Duties / Responsibilities:

• Acts as principal assistant on administrative matters

• Acts as liaison with other departments

• Drafts schedules

• Answers phone calls and interacts with the public regarding container facility permits, recycling regulations; refers calls regarding additional county services to proper divisions. and handles all other resident correspondence

• Maintains various files, records, and databases

• Prepares, enters and manages Purchase Requisitions and Purchase Orders into accounting purchasing system

• Maintains and updates contract and resolution data for purchasing

• Plans, schedules and/or attends meetings, maintains calendar and schedules appointments for staff

• Disseminates incoming / outgoing mail and email

• Prepares and processes requisitions, billing, and purchase orders for all department purchases; processes payment requests, reviews bill lists, and follows up to ensure payments are issued; obtains quotes from vendors

• Maintains and updates all department files including DEP files

• Maintains and orders office supplies and equipment

• Maintains and renews vehicle registrations; updates vehicle lists, for all departments

• Maintains Fuelmaster data- updates vehicle and user data; processes invoices quarterly for outside users

• Maintains and orders staff/employee uniform clothing and safety shoes

• Receives calls and walk-ins, directs to appropriate authority for disposition, responds to inquiries when appropriate

• Review and/or prepares spreadsheets and general correspondence

• Maintains log and work order requests for Roads Department, including keeping track of road and drainage complaints

• Maintains time and attendance records for all Public Works employees; vacation, sick time, and personal day usage

• Posts and updates department information board

• Assists with welcoming new staff and training on time clock system and department procedures

• Maintain and update salting and snow plowing routes, prepares route books for all staff/employees

• Undertakes special projects as assigned

• During snow emergencies will perform dispatching duties for employees that are snow plowing etc.

• Maintains recycling data records for annual recycling tonnage report; assists Director in preparation of report for submission to DEP

• Performs other miscellaneous administrative tasks as assigned

The job duties, responsibilities, skills and descriptions herein are not comprehensive. Duties may be added or removed at the Township’s discretion.

Job Type: Full-time

Pay: From $28.48 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

People with a criminal record are encouraged to apply

Ability to Commute:

• Skillman, NJ 08558 (Required)

Ability to Relocate:

• Skillman, NJ 08558: Relocate before starting work (Required)

Work Location: In person

Salary : $28