Part Time - Executive Secretary/HR Assistant

The Township of Montgomery is seeking a part-time Executive Secretary to work in the Administration office 25 hours per week. This position will assist the Personnel Coordinator and Administration by performing secretarial and clerical work, usually involving some elements of support to various projects and daily activities. This position requires strict confidential service at all times.

Responsibilities include, but are not limited to:

· Frequently answers asked questions from applicants and employees related to policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR and Payroll staff;

· Assists HR with the process of recruitment including assisting with phone screenings, scheduling interviews, processing pre-employment paperwork and orientation;

· Assists with exploring ways to streamline the hiring process

· Compile and update employee records for both current and inactive employees;

· Maintains accurate and up-to-date confidential human resource and payroll files, records and documentation;

· Maintains the integrity and confidentiality of human resource and payroll files and records;

· Assist with new hire onboarding and orientation;

· Assists with managing attendance records and timesheets for all Departments and staff;

· Assists with the organization of training sessions and workshops

· Assist with the employee retention program, including summer team building event

· Assist with planning for events to further staff recognition and engagement efforts

· Assist with creating the Township Administrator staff newsletter

· This position is a confidential position due to the nature of the position accountabilities related to Human Resources and Payroll. The position requires interaction with vendors, contractors, the general public and local, County, State and Federal public agency representatives.

· Other miscellaneous duties as needed

Required Key Technical Skills & Knowledge:

· Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

· Excellent verbal and written communication skills

· Excellent organizational skills and attention to detail

· Proficient with Microsoft Office Suite or related software

· Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Required Education, Certification, License:

· High School diploma or equivalent

Desired Education, Certification, License:

· Associate Degree or 4 years’ equivalent experience

Physical Requirements:

· Ability to remain seated for long periods of time; ability to communicate effectively with supervisors, co-workers and members of the public.

· Ability to read, write, speak, understand and communicate in the English language.

· Vision and hearing adequate to perform essential functions of the position.

Additional Requirements:

· Effective 9/1/11, all employees of State and local government must reside in the State of NJ, unless exempted.

· Must have a valid NJ Driver’s License.

If you would like to be considered, please submit your letter of interest and resume to Letizia Troisi, Personnel Coordinator, at ltroisi@montgomerynj.gov or in person to the Township Administration office at 100 Community Drive, Skillman, NJ 08558. EOE

Job Type: Part-time

Pay: $25.00 per hour

Benefits:

• Employee assistance program

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

License/Certification:

• NJ Driver's License (Required)

Work Location: In person

Salary : $25