What are the responsibilities and job description for the Executive Assistant to the Principal/ Finance Officer position at Townsville Catholic Education?
About the role
Gilroy Santa Maria College, Ingham is seeking an experienced and dedicated Executive Assistant to the Principal / Finance Officer to provide high level financial and administrative support.This role is a fixed term, term time (12 months) position completing 38 hours a week, commencing as soon as practicable. The term time consists of 43 weeks during school terms which includes two weeks prior to Term 1 commencing and an additional two weeks at the completion of Term 4.
The Executive Assistant to the Principal / Finance Officer is responsible for providing support to the Principal and Business Manager. Providing high level administrative support and assisting with the financial functions of the school, demonstrating a high level of self-initiative, flexibility and dependability.
The Executive Assistant to the Principal / Finance Officer will be required to liaise with visitors, parents, staff and students to the College. The incumbent will present a professional image and create a welcoming, warm and positive impression. As the initial point of contact for many key stakeholders, the Executive Assistant to the Principal / Finance Officer will deliver high quality customer service.
The Executive Assistant to the Principal / Finance Officer demonstrates a high degree of skill and proficiency in managing a high volume of general phone enquiries and in office procedures.
Key Accountabilities
The Executive Assistant to the Principal / Finance Officer - Typical duties include :
Administration
- Provide quality and timely administrative support to the Principal and Senior Leadership Team as required
- Provide a point of coordination for the Principal, including management of calendar and appointments
- Oversee the preparation of college documentation, handbooks and invitations
- Monitor student Records of Concern and liaise with relevant departments and authorities
- Assist the Senior Leadership Team with college activities including, but not limited to assemblies, leadership meetings and interviews
- Respond professionally with and direct enquiries of parents, visitors and contractors as necessary
- Oversee the marketing and promotion of the College including maintenance of the College website and production of school newsletters
- Organise the Transition Day program
- Any other office tasks as reasonably requested by the Principal and / or Senior Leadership Team.
Financial
About you
Experience
Skills
Mandatory Criteria
Desirable Criteria
For detailed information about the role, please refer to the Position Description.
What we offer
Our Organisation
Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission.
