What are the responsibilities and job description for the Operations Coordinator position at TPG Property Management?
Mission
Ensure the proper supervision and maintenance of the properties managed by the company through field inspections, HOA community management, and other operational activities. This role combines hands-on experience in the field with the ability to cover additional team responsibilities during absences, contributing to the department's continuity and efficiency.
Responsibilities
1. Field Inspections:
- Conduct regular inspections of properties to verify their condition and compliance with maintenance standards.
- Document findings through detailed reports and photographs, proposing corrective actions when necessary.
- Coordinate repairs and services with vendors and contractors, ensuring quality and efficiency in execution.
2. Community and Local Entity Management:
- Serve as the primary contact with homeowners' associations (HOA) and other local entities.
- Process permits and manage necessary requirements for property operations in different cities.
- Resolve conflicts or inquiries related to local regulations or specific community rules.
3. Operational Support:
- Assist in contract management, renewals, and administrative tasks related to property management.
- Provide support in key operational activities during peak work periods or emergencies.
- Participate in internal audits or reviews related to property management.
4. Team Function Coverage:
- Take on additional responsibilities within the department during staff absences due to vacations or other reasons.
- Manage activities related to property owners, tenants, or vendors, ensuring continuity of operations.
- Provide temporary support in administrative or supervisory tasks as needed.
5. Compliance and Reporting:
- Ensure compliance with internal policies and local regulations during field activities.
- Prepare and present regular reports to the Senior Property Management Coordinator on property status and completed tasks.
- Maintain an organized record of all activities and tasks performed.
6. Other Responsibilities:
- Perform any tasks assigned by the Senior Property Management Coordinator or the department manager.
- Comply with all company policies and regulations, promoting their application in daily activities.
Education
Technical or associate degree in Business Administration, Property Management, or related fields.
Knowledge Areas
Practical knowledge of property inspections and maintenance.
Ability to manage relationships with HOA communities and local entities.
Flexibility to take on additional responsibilities within the department.
Excellent organization and time management skills.
Effective communication and problem-solving skills in the field.
Proficiency in using technology tools and property management systems.
Experience
At least 3 years in roles related to inspections, property maintenance, or real estate management.
Active Participation: The Inspections and Operations Coordinator must ensure the effective supervision of assigned properties, support the team during critical moments, and promote the operational continuity of the department.
Job Type: Full-time
Pay: $18.00 per hour
Expected hours: 35 – 40 per week
Ability to Commute:
- Royal Palm Beach, FL 33411 (Required)
Ability to Relocate:
- Royal Palm Beach, FL 33411: Relocate before starting work (Required)
Work Location: In person
Salary : $18