Human Resources Administrator

The Human Resources Administrator provides administrative support to HR by maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. This position is the front line team member to assist field and office personnel with matters related to employment.

Responsibilities

• Process daily new hires, and terminations and meet timelines to ensure Payroll and IT are notified in order to ensure system accesses are granted or terminated as needed.
• Assist in the management of data for new hires, background screening, etc to move new hires through the onboarding solution.
• Review for accuracy new hire documents to information needed to manage HRIS database and make corrections as needed to systems.
• Timely notification to the payroll department of all corrections that need to be made
• Ability to apply additional codes to systems, using documents provided, for reporting purposes.
• Participate in HR projects, ie job fairs as needed.
• Ensure compliance with all federal and state employment standards and regulations.
• Participate in continuing education to further knowledge of hiring best practices, changes in legislation related to employment
• Maintain the highest level of professional standards, confidentiality as it relates to the organization as a whole.

Requirements:

• Assist in the recruiting and hiring process by providing assistance to local offices, administering pre-employment testing, and processing paperwork.
• Administer and maintain credentialing for third party administrators
• Assist payroll department by providing relevant employee information (e.g. alterations to new hire documents, termination notices, compensation or contract changes that come directly to Human Resources
• Reconcile billings and submit to the Accounts Payable dept.
• Maintains human resource information system records and compiles reports from the database as needed.
• Perform customer service functions by answering employee requests and questions.
• Review I-9 for new hires and maintains I-9 records.
• Update HRIS database records and process paperwork for new hires, terminations and other status changes.
• Assist with the recruitment and interview process when needed.
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information
• Attend BELFOR sponsored operations and safety training courses as required

Qualifications

• High School diploma or GED, Associates Degree preferred
• SHRM or PHR certification preferred
• Minimum 2 years Human Resources experience
• Ability to handle multiple tasks and events simultaneously
• Proficient in Microsoft Word and Excel
• Strong written and verbal communication skills

Physical Demands

• Occasional lifting from 5-40 lbs, unassisted (from 0-15% of the time)
• Sitting for extended periods of time
• Manual dexterity needed for keyboarding and other repetitive tasks
• The ability to bend, crouch, or stand as necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.