Accounts Payable Analyst

Trade Team USA is looking for an experienced Accounts Payable Analyst

ESSENTIAL FUNCTIONS AND PURPOSE

• Provides accounting and administrative services related to the efficient maintenance and processing of accounts payable transactions to include, but limited to, travel-related requests, credit card reconciliations, purchased labor payments, and all other vendor and supplier accounts payments
• Ensures that related financial procedures and policies are executed and followed without exception to maintain a solid control environment
• Supports internal and external audits of compliance to financial standards and government contracting regulations

Experience Required

3-4 years of relevant accounting experience. Proficiency in Excel is a must. Typing and 10-key by touch.  Ability to multi-task.  Excellent written and verbal communication skills.  Strong organizational skills and attention to detail.  Open to change and willing to learn new skills.  Ability to follow-up on pending issues.  Ability to meet deadlines.

PRINCIPAL RESPONSIBILITIES

 Codes invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system

• Handles all vendor correspondence via postal service, phone, fax or email
• Investigates and resolves problems associated with processing of expense reports, travel requests, invoices and purchase orders
• Ensures proper signatories and adherence to internal delegation of authority prior to payment
• Ensures documentation requirements are met in accordance with FAR for government contractors, as applicable, prior to payment
• Executes all SOX controls and records evidence of such
• Enters invoices into financial system for voucher creation
• Sets up, reviews and maintains recurring lease and/or rent vouchers in the financial system
• Processes travel requisitions for per diem payments and expense report reimbursements
• Acts as primary point of contact for travel agency to include processing direct pay lodging amenities for travelers
• Prepares batch check runs weekly and off cycle check runs as needed
• Files, maintains, and distributes accounting documents, records and reports
• Sets up and maintains credit card user accounts and ensures credit card holders submit expense reconciliations for proper recordation in financial system
• Supports audits as applicable
• Performs other duties as required to support the Finance Department

ACCOUNTABILITY

 All policies and procedures relating to job execution are followed and maintained with the changing environment as needed.  Voucher processing and payments are timely and accurate. Deadlines and cutoffs are met to support financial reporting and other needs.  Problems and issues are escalated when appropriate. Cash disbursements can be as high as $300M in an annual period.  Purchased labor headcount can get as high as 1,000.

Call Jenni (850) 556-1465 with Trade Team USA and Get Hired Today!

Job Type: Full-time

Pay: From $1.00 per year

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Night shift

Work Location: In person

Salary : $300