What are the responsibilities and job description for the Executive Assistant to CEO position at Trademark Property Company?
- Responsible for optimizing the CEO’s time and promoting the corporate image by representing them and the company, internally and externally.
- Calendar – understand priority of meetings, recurring commitments, business vs. personal and providing proactive reminders.
- Travel – understand the priorities when coordinating travel: private vs. commercial, the impact of using private and how to anticipate who, when and how.
- Strategic Planning – understand the CEO’s role in the company’s Strategic Plan, and proactively ensure their commitments are met.
- Schedule and prepare for meetings: Weekly Huddle, Weekly Executive Committee, Monthly Managers, and Quarterly Employee.
- Project Related – maintain a basic understanding of each project, the project team members, stay informed to anticipate the level of involvement by the CEO.
- Public Relations – communicate frequently with the Director of Marketing on requests submitted for the CEO’s participation and required preparation and feedback.
- Presentations – develop and create visual presentations.
- Ensure in the executive’s absence that requests for action and information are answered or forwarded in a timely manner.
- Liaison with departments to understand operational needs and priorities.
- Be a collaborative and inclusive team member who listens to input/feedback and provides feedback to CEO.
- Conference Management / Support (ICSC, ULI, etc.)
- Work with all departments to coordinate and meet yearly commitments; Expense Management; Process Documentation; Contact Management Systems; Systems Integration (SharePoint, Box.com, Ring Central Platform)
The Successful candidate will have:
- Strong intellect with a high level of professionalism, integrity, and discretion.
- College degree.
- In-depth understanding of MS Office suite.
- High energy, ability to thrive in a busy, high pace environment.
- Strong organizational and critical thinking skills.
- Ability to keep personal and company details confidential.
Trademark Property Co is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law.
What Trademark Offers You
- Medical, dental and vision insurance
- Company Paid LTD, STD, and Life Insurance
- 15 days Paid Time Off - no waiting period
- Additional paid day off for your birthday each year
- 10 additional paid corporate holidays
- 401k employer match after 30 days of employment
- Employee assistance program to support every aspect of your wellbeing
- Annual bonus structure
- Personal and professional growth opportunities