Finance Manager

The Finance Manager is responsible for conducting the organization's day-to-day financial activities. Under the direction of the Chief Operating Officer, the Finance Manager ensures compliance with accounting principles, manages financial reporting, budgeting, and forecasting, and performs a variety of tasks related to the organization's financial health and sustainability.

Financial Management

• Record journal entries, reconcile bank accounts, and prepare closing schedules.
• Analyze and present financial reports accurately and timely; clearly communicate monthly, quarterly, and annual financial statements; present financial reporting details for all revenue/donations; and oversee all financial, project/program, and grants accounting.
• Coordinate and lead the annual financial audit process, liaise with external auditors and the finance committee of the Board of Directors; assess any changes necessary.
• Monitor and track all incoming grant funds, outgoing reimbursable expenses, and cash matches. Track and update the grant spend-down analysis and projections. Create budget adjustments as needed.
• Complete monthly Payroll Reconciliation report and the grant Financial Status Report (FSR) in accordance with Grant, Cash Match, and In-Kind Ledgers. 
• Oversee and lead the annual budgeting/planning process in collaboration with the Executive Leadership team; administer and review all financial plans, salaries, and expenses; monitor progress and changes; keep the Executive Leadership team informed of the organization’s financial status.
• Support the execution of the annual Office of the Governor grant budget in collaboration with the Executive Leadership team for submission to the governor’s office.
• Manage organizational cash flow and forecasting.
• Ensure new hire and employee payroll documentation is communicated with the payroll vendor and that payroll is processed semi-monthly.
• Stay up to date and implement all necessary business policies and accounting practices.
• Effectively communicate and present critical financial matters to the Executive Leadership team and the Board of Directors.
• Record all bank transactions (expenses & revenue), ensure all transactions are coded accurately in the accounting system and all documentation/backup is saved.
• Responsible for depositing checks in the bank regularly and maintaining all documentation.
• Oversee all revenue processors (PayPal/Stripe) and ensure donations are transferred to the bank and recorded.
• Manage all accounts payables, ensure that invoices and bills are paid on time, and documentation/backup is saved.
• Responsible for processing all expense reports, entering transactions into the accounting system, and ensuring all receipts and necessary documentation are accounted for.
• Process employee’s monthly expense reimbursement payments for mileage and other reimbursable expenses.
• Reconcile the revenue in the accounting system to the donor tracking system (CRM).
• Work on the annual SAM registration renewal before expiration and submit all required documentation. 
• Responsible for the administration of the 401K retirement plan, including employee contributions and calculating/processing the year-end 401K employer match.
• As administrator of the 401K retirement plan, responsible for all administrative tasks (annual compliance testing, 5500 filings, and annual audits). 

Required Skills

• Keen analytic, data-oriented problem-solving skills that support and enable sound decision-making
• Excellent communication skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• Extremely detail-oriented
• Ability to develop effective work plans, organize details, set priorities, and meet deadlines
• A multi-tasker with the ability to wear many hats in a fast-paced environment
• Ability to translate financial concepts to – and effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds
• Ability to work independently and to be a self-starter, with minimal supervision
• Commitment to continuous quality control and improvement
• Strong track record of excellence and attention to detail
• Technological ability working with online systems and cloud-based programs
• Strong skills in accounting software; advanced skill in Microsoft Excel
• Demonstrated interest and passion for trafficked and exploited youth
• Adhere to policies related to boundaries with youth
• Attend required abuse risk management training
• Adhere to procedures related to managing high-risk activities and supervising youth
• Report suspicious or inappropriate behaviors and policy violations
• Follow mandated abuse reporting requirement

Education and Job Experience Requirements

• Minimum of a bachelor’s degree in accounting, finance, or related field or an equivalent amount of experience and education.
• At least seven years of professional experience in finance non-profit financial management experience preferred
• Extensive experience overseeing the quality and control of all financial data, reporting, and audit coordination
• A professional track record in grants management
• Professional experience with accounting and reporting software
• Extensive experience using financial ERP systems (QuickBooks preferred) 
• Excellent computer skills including Microsoft Office, Google Docs/Sheets, etc. (Traffick911 operates on Apple laptops)

Critical Qualities

• Adhere to Traffick911’s Core Values and Code of Ethics (traffick911.com/mission-values)
• Mature Christian faith
• Professional
• Humble and resilient
• Pursues excellence
• Culturally aware and appreciative of differences
• Strong work ethic
• Innovative problem solver
• Ability to build trust and strong partnerships with others
• Courageous in pursuing opportunities and challenges
• Tenacious in achieving goals

Physical Demands

Job may be performed remotely with regular meetings taking place in Traffick911’s office in Addison, Texas. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.

Benefits and Salary

Traffick911’s benefits package for this role will include paid holidays and generous vacation time. 

Job Type

30 hours per week

Please send a cover letter and resume with the job title you're applying for in the subject line to: jobs@traffick911.com.

Traffick911 exists with the sole purpose of freeing youth from sex trafficking by building trust-based relationships. This is accomplished by a 24/7 crisis response and the Voice & Choice Program Team walking alongside child sex trafficking victims and with Multi-Disciplinary Team partners. Traffick911 was founded in 2009 by a community activist who discovered that child sex trafficking was happening in North Texas. Over its history, the organization’s abolition efforts include training over 82,000 youth and adults face-to-face with prevention and awareness messages, training over 18,000 first responders, and directly serving over 1,300 survivors. 

Mission: To free youth from sex trafficking through trust-based relationships

Vision: Communities free from relational brokenness

Values: Hope, humility, and humanity