Description

Job Title: Administrative Assistant & Payroll Specialist

Location: Amityville, NY (In-Person Position)
Company/Individual: Tragar Home Services
Job Type: Full-Time
Salary: $60,000-$75,000, based on experience

Job Summary

We are seeking a highly organized, detail-oriented, and proactive Personal Administrative Assistant to provide comprehensive support in both administrative and payroll-related tasks. The ideal candidate will effectively manage personal and professional schedules, handle payroll processes, and ensure smooth day-to-day operations. Discretion, adaptability, and excellent communication skills are essential for success in this role.

Key Responsibilities

Administrative Support

- Calendar and Schedule Management: Maintain and organize the employer’s calendar, including scheduling meetings, appointments, and travel arrangements. Proactively prioritize and adjust schedules as needed.

- Email and Correspondence Management: Manage, filter, and respond to emails. Draft and proofread letters, emails, and other communications on behalf of the employer.

- Document Preparation and Record Keeping: Create, organize, and maintain documents, presentations, reports, databases, and files. Ensure accuracy and confidentiality in handling professional and personal information.

- Meeting Coordination: Organize meetings and events, including sending invitations, preparing agendas, arranging conference calls, and taking minutes when required.

- Task Prioritization: Proactively identify and manage priority tasks and deadlines to ensure efficiency and timeliness.

- Personal Errands: Run personal errands, such as shopping, managing deliveries, and scheduling personal appointments.

Payroll Responsibilities

- Process employee payroll, ensuring accuracy and timeliness.

- Verify incentive documents, calculate payouts, and input payroll data into payroll software.

- Track and manage employee time-off requests, including vacation and sick leave.

- Handle payroll-related inquiries and provide clarification on paychecks, taxes, and deductions.

- Prepare payroll reports for internal and financial tracking purposes.

- Ensure compliance with payroll regulations and maintain secure records.

Office and Household Management

- Coordinate with vendors, contractors, and service providers to manage household or office-related tasks.

- Assist with expense tracking, invoicing, basic bookkeeping, and budget maintenance.

- Organize and maintain a functional and well-stocked office or workspace.

Benefits

- $60,000-$75,000 salary range based on experience.

- Health, dental, and vision insurance.

- 401(k)/Roth with employer match available.

- Paid time off and holidays.

- Opportunities for professional development.

Qualifications

Qualifications

- 3-5 years experience as a Personal Assistant, Executive Assistant, or similar role; payroll experience is a strong plus.

- Familiarity with payroll software (e.g., QuickBooks, ADP, Paycom) and basic payroll processes.

- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and productivity tools like Google Workspace.

- Strong organizational, time-management, and problem-solving skills with exceptional attention to detail.

- Excellent verbal and written communication skills.

- Ability to handle sensitive information with discretion and confidentiality.

- Valid driver’s license and reliable transportation for errands.

Salary : $60,000 - $75,000