Accounts Receivable

Job Title: Accounts Receivable Specialist

Job Description: The Accounts Receivable Specialist manages and oversees the collection of outstanding invoices, ensuring timely payment from clients. Key responsibilities include:

• Monitoring accounts receivable aging reports to identify overdue accounts.
• Communicating with customers regarding outstanding balances and payment terms.
• Processing incoming payments and reconciling accounts.
• Maintaining accurate records of all transactions and customer interactions.
• Collaborating with the finance team to ensure proper billing and reporting.
• Assisting in the development of policies and procedures for accounts receivable operations.
• Preparing reports on receivables status and forecasting cash flow.

Qualifications:

• Previous experience in accounts receivable or a similar role.
• Strong analytical and organizational skills.
• Proficient in accounting software and Microsoft Office Suite.
• Excellent communication and interpersonal skills.

Tasks/Abilities:

• Basic knowledge of Excel, Microsoft Outlook, and various accounting software programs.
• Professional phone conversation skills.
• Ability to create professional emails with attachments.
• Document progress of collection steps.
• Track selected jobs as per State of Florida Notice to Owners processes.
• Process USPS Certified mailings.
• Process monthly statements for customers.
• Build collection strategies and maintain positive relationships with customers.
• Deposit payments from customers daily.
• Accurately apply payments to customer accounts.
• Contact customers with any discrepancies.
• Keep customer accounts reconciled, and profiles updated with accurate information.
• Track contacts in collections software to keep the sales team and management informed.
• Resolve disputes, furnish copies of invoices, and issue credit/debit memos once approved.
• Be familiar with the State of Florida Notice to Owner process.
• File Notice to Owner on select jobs.
• Track aging to file Notice of Non-Payments and Claims of Liens as per Florida statutes.

Required Skills

• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Thorough understanding of policies and procedures used in accounts receivable and billing.
• Proficient with Microsoft Office Suite or related software.

Equal Employment Opportunity Policy

Trans-Phos, Inc.  provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training