BILLING CLERK

Summary

Compiles data and prepares invoices and bills by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Reads computer files or gathers records such as purchase orders, sales tickets, and charge slips, to compile needed data.
• Enters information into computer or computes amounts due.
• Prepares invoices, listing items sold, amounts due, credit terms, and dates of shipment.
• Prepares bills of lading and lists weight and serial number of items sold. Prepares shipping labels.
• Prepares credit memorandums to indicate returned or incorrectly billed merchandise. Prepares credit forms for customers or finance companies.
• Posts transactions to accounting records such as work sheet, ledger, or computer files.

KNOWLEDGE, SKILLS & ABILITIES:

• To perform the job successfully, an individual should demonstrate the following competencies:
• Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data.
• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
• Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; keeps technical skills up to date.
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions.
• Customer Service - Responds promptly to customer needs; responds to requests for service and assistance; meets commitments.

Organizational Support

• Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities.

Strategic Thinking

• Develops strategies to achieve organizational goals; understands organization's strengths & weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Computer Skills

• To perform this job successfully, an individual should have knowledge of Great Plains Accounting software; Payroll systems; Microsoft Excel Spreadsheet software and TMW Database software.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel.
• The employee is frequently required to reach with hands and arms.
• The employee is occasionally required to stand; walk; stoop, kneel, crouch, or crawl and talk or hear.
• The employee must frequently lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include depth perception and ability to adjust focus.