What are the responsibilities and job description for the Front Desk Receptionist/Administrative Assistant position at Transport Equipment, Inc?
Front Desk Receptionist/Administrative Assistant
Transport Equipment, Inc., a Mack and Volvo Truck heavy truck dealership headquartered in Missoula, MT is looking for a qualified candidate to join our accounting department in Spokane Valley, WA as our front desk receptionist and administrative assistant.
We are searching for a friendly, outgoing, and responsible individual who enjoys working with people. To be successful in this position you should be dependable, efficient, and well-organized.
Duties include:
- Answer all incoming calls, redirect them when needed.
- Greet, communicate with and welcome customers and drivers.
- Keep front desk and all public areas clean, tidy and supplied with all the necessary supplies.
- Process incoming and outgoing mail.
- Responsible for document management (digital and paper) which includes scanning, filing, and organizing various types of documents (Truck files, company vehicle files, invoices, etc.).
- Maintain inventory or office supplies – stocking, ordering, finding great pricing deals.
- Maintaining phone lists, vehicle lists, customer records, and vendor records.
- Helping customers with requests such as providing missing invoices or taking payments over the phone.
- Posting daily cash and credit card payment batches.
- Other duties as assigned by Chief Financial Officer.
Skills and Educational requirements:
- Proficiency with computers and common programs like Microsoft Office; strong typing skills
- Exceptional time management skills
- Strong organizational skills and attention to detail
- Excellent verbal and written communication skills
- Professional manner and compliance with appropriate dress code
- Commitment to working efficiently and accurately
- Self-motivated and resourceful
- Desire to work as part of a team
Salary: DOE
Experience:
- Related Reception & Office Experience preferred
Work Location:
- Spokane Valley, WA
Job Type: Full-time
Pay: $17.50 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Flexible spending account
- Free parking
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative Assistant: 1 year (Preferred)
- Receptionist: 1 year (Preferred)
Work Location: In person
Salary : $18 - $20