Accounts Receivable Billing Clerk

Accounts Receivable Billing Clerk

Accounts Receivable Billing Clerk 

Monday - Friday, 8:00 AM - 4:30 PM

Hobart, Wisconsin, United States

About the Position: Transport Refrigeration, Inc. seeks an experienced and detail-oriented Accounts Receivable Billing Clerk Associate to join our team. The ideal candidate will be responsible for performing a variety of essential accounts receivable and billing duties. This is a full-time position where you will work closely with the Office Manager and other team members to ensure timely and accurate financial processes.

We Offer:

• Medical (multiple plans to choose from), Dental, and Vision
• Employer Health Savings Account, "HSA" available with Bi-Weekly Contributions
• Employer-Paid Basic Life and Long-Term Disability Insurance
• 401(k) Match after one year
• PTO starting on day one
• Monday - Friday schedule - 8:00 AM - 4:30 PM

Job Responsibilities:

Accounts Receivable:

• Apply customer payments to accounts receivable system records.
• Research and resolve payment discrepancies.
• Process credit card payments and credits.
• Adjust accounts as needed.
• Prepare daily manual bank deposits and verify deposits from locations.
• Assist in monthly reconciliation of bank accounts with Accounts Payable.
• Research and input cash receipt data into the system, verifying it against bank deposits.
• Assists in collection efforts for delinquent accounts by using various communication channels.
• Maintain accurate and updated customer files, including changes in name, address, and payment terms.
• Handle customer disputes and discrepancies promptly.
• Perform additional duties as needed.

Billing:

• Conducts accurate billing processes, including receiving units into inventory and processing transfers.
• Create billing folders for unit sales and ensure all required documentation is filed correctly.
• Invoice and track unit sales, ensuring all billing statuses are updated in the system.
• Follow up with sales and service teams to ensure timely closure of billings.
• Prepare and process monthly rental, Guaranteed Maintenance Program (GMP), and building/parking fee billings.
• Prepare bi-weekly Transport Refrigeration Services (TRS) billing.
• Address internal and external customer billing inquiries.
• Maintain the confidentiality of company information.
• Perform other related duties as assigned.

Job Qualifications:

• High school diploma or equivalent required. An associate’s degree or equivalent experience preferred.
• Minimum of 1 year of related experience or equivalent combination of education and experience.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office suite (Word, Excel, Outlook).
• Excellent verbal communication skills, both in person and over the phone.
• Ability to maintain a professional and respectful demeanor in all interactions.
• Team player with a willingness to collaborate and work towards common goals.
• Ability to work overtime as needed.

If you meet the above qualifications and are excited to contribute to a growing company, we encourage you to apply today!

*Applicants must apply directly, no recruiting agencies please. 

Interested in learning more? Check out our video: https://youtu.be/VYb6Xzu2dI0

Transport Refrigeration, Inc. is an equal opportunity employer.

Qualifications