What are the responsibilities and job description for the Administrative Assistant 1/Trainee 1/Trainee 2 position at Transportation, Department of?
The duties that the incumbent of the vacancy will be expected to perform. Duties Description The incumbent of this position will support the Director of the Office of Diversity and Opportunity and will be responsible for the following duties: • Applying a working knowledge in all Microsoft Office products, specifically, Outlook, Word and Excel• Entering visitors into the Visitor Management System as requested• Drafting job vacancy announcements in coordination with HR• Assist in tracking and organizing job vacancy responses and scheduling of interviews• Managing a shared e-mail box, responding, or forwarding e-mails as appropriate• Procuring office supplies and equipment as needed• Coordinating agendas and scheduling meetings through WEBEX and/or TEAMS• Making travel arrangements and preparing appropriate travel forms• Resolve day-to-day operational problems.• Type, edit, format, correspondence, reports, memos, spreadsheets, presentations, etc.• Prepare travel reimbursement / expense reports.• Answer telephones, direct inquiries, take messages.• Work cooperatively with members of assigned cluster/team on projects as assigned• Other duties as assignedResponsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.
The minimum qualifications required for this vacancy. Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law, or be appointed in accordance with provisions provided by Civil Service Law, Section 55b/c.To be transfer eligible you must be a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 6 or above, and eligible to transfer under Section 70.1 of the Civil Service Law.Keyboarding Test To be appointed as an Administrative Assistant Trainee 1 or 2 or Administrative Assistant 1, candidates are required to pass a typing test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. Generally, the keyboarding test is only valid for five years from the date the candidate passes it. OR Candidates must demonstrate adequate keyboarding skills by prior service in a keyboarding title.
Additional comments regarding the vacancy. Additional Comments ADMINITRATIVE ASSISTANT TRAINEESHIP-COURSEWORK REQUIREMENTKeyboarding TestTo be appointed as an Administrative Assistant Trainee 1 or 2 or Administrative Assistant 1, candidates are required to pass a typing test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. Generally, the keyboarding test is only valid for five years from the date the candidate passes it.Trainees will be required to take eight courses, four mandatory and four electives, in the following administrative support competencies: • Computer Skills and Technology• Interpersonal and Customer Relations• Professionalism and Self-Management• Verbal and Written CommunicationTrainees will be able to take these competencies through The NYS & CSEA Partnership, either through classroom or online training and webinars, or equivalent offering through another entity as determined by the Agency.The following four administrative support core courses are mandatory and should be completed before advancement or appointment to Administrative Assistant Trainee 2.* Microsoft Word Basics* Customer Service* Organized Office Worker* Successful Business WritingFailure to complete the required Traineeship-Coursework Requirements prior to completion of the traineeship will result in a termination from the position._______________________________________The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.________________________________________In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.
Some positions may require additional credentials or a background check to verify your identity.
The minimum qualifications required for this vacancy. Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law, or be appointed in accordance with provisions provided by Civil Service Law, Section 55b/c.To be transfer eligible you must be a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 6 or above, and eligible to transfer under Section 70.1 of the Civil Service Law.Keyboarding Test To be appointed as an Administrative Assistant Trainee 1 or 2 or Administrative Assistant 1, candidates are required to pass a typing test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. Generally, the keyboarding test is only valid for five years from the date the candidate passes it. OR Candidates must demonstrate adequate keyboarding skills by prior service in a keyboarding title.
Additional comments regarding the vacancy. Additional Comments ADMINITRATIVE ASSISTANT TRAINEESHIP-COURSEWORK REQUIREMENTKeyboarding TestTo be appointed as an Administrative Assistant Trainee 1 or 2 or Administrative Assistant 1, candidates are required to pass a typing test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. Generally, the keyboarding test is only valid for five years from the date the candidate passes it.Trainees will be required to take eight courses, four mandatory and four electives, in the following administrative support competencies: • Computer Skills and Technology• Interpersonal and Customer Relations• Professionalism and Self-Management• Verbal and Written CommunicationTrainees will be able to take these competencies through The NYS & CSEA Partnership, either through classroom or online training and webinars, or equivalent offering through another entity as determined by the Agency.The following four administrative support core courses are mandatory and should be completed before advancement or appointment to Administrative Assistant Trainee 2.* Microsoft Word Basics* Customer Service* Organized Office Worker* Successful Business WritingFailure to complete the required Traineeship-Coursework Requirements prior to completion of the traineeship will result in a termination from the position._______________________________________The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.________________________________________In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.
Some positions may require additional credentials or a background check to verify your identity.
