Secretary II- Transportation Safety & Training

Job Summary

Position is responsible for providing clerical support for the Transportation Safety & Training Department.

Essential Duties

1. Serves as direct clerical support for the Transportation Safety Specialist and Master Trainers.

2. Provides customer service for incoming phone calls for citizens, parents and employees.

3. Maintain and track physical exam requirements for CDL licensed employees employed by the district.

4. Schedule employee physicals as a part of the Virginia State annual requirements for all department CDL employees.

5. Ensures DMV has updated information on employed CDL licensed drivers.

6. Become familiar with the usage of applicable department software to include Edulog, Field Trip Manager, GPS, Issue Trak, Time & Attendance and MUNIS.

7. Prepares statistical tables; correspondences, meeting notes, reports, bulletins, charts, questionnaires, requisitions, and other items as needed or requested.

8. Compiles information from various sources for records and reports.

9. Maintains a regular filing system for all Bus Driver training records.

10. Schedules the Accident Review panel to review the accidents and incidents that occur within a given period.

11. Create and maintain accident folders.

12. Maintain a notebook containing current driving record of all CDL employees as required by the DMV.

13. Inputs all complaints, concerns, and issues into the Issue Trak system.

14. Schedules interviews for candidates for the position of bus driver.

15. Attends district job fairs.

16. Track driver applications and analyze data.

17. Create employee files upon hire, ensuring all training documentation is included.

18. Complete the process through the DMV to be able to digitally check the driving records of district CDL drivers as well as individuals applying for the position of school Bus Driver.

19. Track driver applicants and analyze data.

20. Schedule employee physicals and monitor records for State & Federal CDL compliance. 21. Schedules all Virginia Department of Education annual training requirements to include American Heart Association First Aid Training, National Safety Council Defensive Driving and Summer Safety In-Service meetings.

22. Assist the Transportation Safety Specialist and Master Trainers with formulating In-Service agendas.

23. Collects the data in support of the Virginia State Safe Driving program for School Bus Drivers.

24. Assists Supervisor with preparing the Safe Driving Awards.

25. Assists with the planning and supports the annual School Bus Road-E-O.

26. Creates and updates various forms used by the Safety & Training department.

27. Must be available to work a variety of shifts.

28. Maintains a high level of confidentiality.

29. Models nondiscriminatory practices in all activities.

30. Must be comfortable using a computer.

31. Performs all secretarial duties as assigned.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Minimum Qualifications (Knowledge, Skills, and/or Abilities Required)

Must possess a high school diploma or GED. Must possess knowledge of standard office practices, procedures and equipment; familiarity with Mainframe and Edulog a plus. Must be proficient in Microsoft Word, Excel and Access. Must possess excellent verbal and written communication skills and have ability to establish and maintain effective working relationships with employees and the public. Ability to maintain confidentiality and demonstrate good judgment, tact and courtesy in difficult situations and with communications to the public. Ability to organize and maintain clerical records and to prioritize workload. Must possess strong organizational skills.

To view the full job description, please visit

https://sbo.nn.k12.va.us/hr/jobs/descriptions/Secretary_II_Transportation_Safety_Training.pdf