Field Trip Specialist

Primary Purpose 

Support the scheduling and coordinating of field trips for the district (Pre-K-12) during the school year.  The Field Trip Specialist schedules buses/drivers to transport athletic teams and other trips.

Qualifications 

Education/Certification/Licensure

• High school diploma or GED

Special Knowledge/Skills

• Effective communication and interpersonal skills
• Efficient typing and computer skills
• Good organizational and filing skills
• Ability to receive and give verbal instructions effectively
• Knowledge of general office procedures
• Ability to follow written and verbal instructions

Experience

• Minimum of 2 years general office experience 

Major Responsibilities and Duties

1. Verify field trip drivers meet CCISD and DOT requirements for CDL
2. Communicate field trip processes and procedures to all appropriate staff and
3. Process all field trips for Pre-K-12 (including athletic and academic related trips and Special Education field trips) by scheduling, assigning, and dispatching extracurricular trips.
4. Display proficiency in using the software used to electronically process field trip
5. Train sponsors/coaches/teachers in using the field trip software to request buses for field
6. Create billing for campuses, third party and process payments to drivers for extracurricular
7. Assess the basic needs to accommodate each trip
8. Coordinate and track emergency trips for the (Evacuations, other emergency needs)
9. Support a system of rotation that provides all eligible drivers an opportunity to drive extra
10. Prioritize and coordinate the scheduling of trips and buses so that as much advanced notice as possible may be provided to drivers.
11. Contact the person(s) requesting a field trip immediately if a scheduling problem
12. Prepare trip packets for coaches and drivers.
13. Make recommendations to the Director of any “cost savings” that might result from combining groups who are traveling to the same destination.
14. Conduct a field trip in-service for drivers as needed.
15. Serve as the emergency contact person on weekends when drivers transport
16. Knowledge of all Accident Response Procedures (e.g. dispatching police, ambulance, drug testing agency, notifying appropriate personnel; covering any remaining portion of the route; assisting in notifying parents of students on the bus).
17. Keep accurate records of all trips and
18. Maintain confidentiality at all
19. Assist with route management.
20. Assist with Geocoding.
21. Prepare data for TEA Operations and Route Services reports.
22. Collaborate with Operations and Fleet regarding vehicle demand and availability.
23. Respond to concerns of stakeholders promptly.
24. Document and report issues and concerns for Supervisors to address.
25. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and
26. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek
27. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
28. Research district policy, precedent, and current practices prior to taking
29. Participate as an effective team member who contributes to district, department, and content
30. Demonstrates proficient levels of technology
31. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
32. Utilize time wisely for effective management of job
33. Maintain punctuality in daily work times, appointments, and
34. Meet task completion deadlines established by
35. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
36. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
37. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
38. Perform other duties and accept other responsibilities as

Working Conditions                                                                       

Mental Demands

Maintain emotional control under stress: working around high noise levels; frequent interruptions

Physical Demands/Environmental Factors

Moderate walking, standing, climbing, stooping, bending, reaching; light lifting and carrying; work outside and inside; moderate exposure to extreme temperatures and vehicle fumes, work around moving objects and machinery with moving parts; prolonged sitting and use of computer.

Terms: 230 days

Pay Grade: PARA 6

Salary : $156