Administrative Assistant Office Manager

Transworld Business Advisors Phoenix is a leading business brokerage firm dedicated to helping business owners sell their businesses and entrepreneurs find the right opportunities. We are seeking a highly organized and detail-oriented Office Manager / Administrative Assistant to support our team and ensure smooth day-to-day operations.

Job Summary

The Office Manager / Administrative Assistant will be responsible for managing office operations, providing administrative support to brokers, and assisting with marketing and client communication. The ideal candidate is proactive, tech-savvy, and able to multitask in a fast-paced environment.

Key Responsibilities

Administrative Support:

• Serve as the first point of contact for the office, answering calls and emails.
• Schedule meetings, maintain calendars, and coordinate appointments for brokers.
• Manage and organize digital and physical files, contracts, and client records.
• Assist in the preparation of documents, agreements, and reports.
• Maintain confidentiality and professionalism in handling sensitive business transactions.

Office Management:

• Ensure the office is organized and operates efficiently.
• Support HR-related activities such as onboarding new hires and maintaining records.

Marketing & Social Media:

• Creation and scheduling of social media posts.
• Maintain email newsletters and update CRM records.
• Help manage the company’s website and online listings.
• Support event planning and coordination for workshops and networking events.

Client Relations & Transaction Support:

• Assist in coordinating and tracking business transactions.
• Follow up with clients and prospects to ensure smooth communication and engagement.

Qualifications:

• Prior experience in office management, administrative support, or a related role.
• Strong organizational and multitasking skills with high attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Experience with CRM software (e.g., HubSpot, Salesforce) is a plus.
• Knowledge of marketing tools such as Canva, Mailchimp, or social media platforms is required.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with business brokerage, real estate, or financial services is a plus but not required.

Compensation & Benefits:

• Competitive salary based on experience.
• Opportunities for professional growth and development.