What are the responsibilities and job description for the Administrative Assistant position at TranSystems Corporation?
Overview:
Interested in joining our team? We’re looking for top talent to grow with our firm. This is a great time to join Gannett Fleming TranSystems!
Responsibilities:
What you'll be challenged to do:
Essential Responsibilities:
Qualifications:
Gannet Fleming TranSystems is proud to be an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).
As the employer of choice, we are committed to action and strive for a company that reflects the vast diversity of our country and the communities we serve. Gannett Fleming TranSystems is committed to embracing diversity in all forms, including race, culture, age, sexual orientation, gender identity, disability, veteran status, thought and religious background. We acknowledge the impacts of prejudice and discrimination on historically underserved communities. We commit to establishing a more diverse, inclusive and positive work environment that drives innovation.
Recruiters or staffing agencies: Gannet Fleming TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a TranSystems employee without 1) a current, fully-executed agreement on file and 2) being assigned to the open position (as a search) via our applicant tracking solution.
#LI-HM1
TranSystems has completed a strategic merger with Gannett Fleming to create a best-in-class organization (Gannett Fleming TranSystems) with approximately $1.3 billion in revenue and a highly skilled workforce of more than 5,000 employees.
Both companies are recognized as top 20 providers on the Engineering News-Record (“ENR”) rankings for transportation design services. We are committed to building strong relationships with our clients, partners, and communities, because we believe we can go farther together. The transaction not only enhances our transportation expertise and reach, but it expands offerings across the water, environmental, and power markets.
Interested in joining our team? We’re looking for top talent to grow with our firm. This is a great time to join Gannett Fleming TranSystems!
What you'll be challenged to do:
Gannett Fleming TranSystems is looking for an Administrative Assistant to join our Manteo, NC office. This person will provide administrative and office support activities for the NCDOT Construction Resident Engineer Office in Manteo, NC.
Essential Responsibilities:
- Have working knowledge of office practices and procedures.
- Function independently and possess good communication skills (both verbally and written).
- Operate a computer to include Microsoft Office software (Excel, Outlook, Word).
- Data entry relating to construction project records and samples, (SAP, HiCAMS, SharePoint).
- Review Certified Payrolls from contractor to ensure accuracy.
- Compose, review, wordsmith, and ensure congruence with new and existing resumes.
- Represent NCDOT in initial on-premises contact providing routine information and direction to callers and visitors.
- Receive and relay incoming calls and takes.
- Direct calls of a general nature to the proper.
- Perform general clerical duties such as typing and filing.
- Interact with clients and vendors, and collection of information for invoicing.
- Enter values into software for employee reimbursements.
- Basic knowledge of mathematical functions.
- Conform in all respects with applicable federal, state and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
- Perform other duties and responsibilities as required or requested by management.
Qualifications:
What you bring to our firm:
- 4-year Degree preferred, but not required.
- Two (2) to three (3) years’ experience in an administrative or front desk role.
- Must be proficient in Microsoft Office, Word, Excel
- Must be highly detail oriented and possess excellent organizational skills
- Must be able to work in a fast-paced environment and handle multiple tasks as assigned
- Must communicate well with others
- Must be able to work independently and manage time wisely
- Basic knowledge of mathematical functions
- Experience completing and/or maintaining records and reports
Physical/Mental Demands:
- Talk, hear, use hands and fingers to handle or feel, stoop, kneel, crouch, reach.
- Ability to lift/push/pull up to 15 pounds occasionally.
Working Conditions:
- Bridge Construction Job Site Office
- Work in indoor office environment 90% of the time.
- Moderate noise level.
- Travel via automobile on occasion as needed.
Featured Benefits:
- Hybrid (in-person and remote) work environment.
- Access to company vehicle for inspection work.
- Comprehensive health benefits package including wellness, parental & caregiver leave, and employer paid life insurance, AD&D, and STD.
- 401(k) company match.
- Competitive vacation accrual and holiday pay.
Gannet Fleming TranSystems is proud to be an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).
As the employer of choice, we are committed to action and strive for a company that reflects the vast diversity of our country and the communities we serve. Gannett Fleming TranSystems is committed to embracing diversity in all forms, including race, culture, age, sexual orientation, gender identity, disability, veteran status, thought and religious background. We acknowledge the impacts of prejudice and discrimination on historically underserved communities. We commit to establishing a more diverse, inclusive and positive work environment that drives innovation.
Recruiters or staffing agencies: Gannet Fleming TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a TranSystems employee without 1) a current, fully-executed agreement on file and 2) being assigned to the open position (as a search) via our applicant tracking solution.
#LI-HM1
