Proposal Specialist

Overview

TranSystems has completed a strategic merger with Gannett Fleming to create a best-in-class organization (Gannett Fleming TranSystems) with approximately $1.3 billion in revenue and a highly skilled workforce of more than 5,000 employees.

Both companies are recognized as top 20 providers on the Engineering News-Record (“ENR”) rankings for transportation design services. We are committed to building strong relationships with our clients, partners, and communities, because we believe we can go farther together. The transaction not only enhances our transportation expertise and reach, but it expands offerings across the water, environmental, and power markets.

Interested in joining our team? We’re looking for top talent to grow with our firm. This is a great time to join Gannett Fleming TranSystems!

Responsibilities

What you'll be challenged to do:

Gannett Fleming TranSystems is seeking a Proposal Specialist to join our Midwest Business Development Team. This role is available in either the Kansas City, MO or Wichita, KS office.

As a Proposal Specialist you will support business development activities and the planning, development, and production of statements of qualifications, proposals, and presentations to Midwest clients. This position offers the ideal environment to engage in meaningful mentorship and professional development, build foundational skills, and explore career pathways as you grow within the industry.

Primary Responsibilities (others may be included):

• Develop proposals, statements of qualifications, prequalifications, and presentations with research, writing, editing, formatting, and quality checking of text
• Perform subconsultant data collection and organization tasks, including contacting subconsultants, outlining requirements, and organizing and distributing information
• Maintain proposal team server files and other repositories of information for use during active proposals
• Lead proposal meetings, take notes, and help maintain and update meeting information on a regular basis
• Research and compile information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.)
• Coordinate with internal departments to obtain required information for proposal or SOQ preparation
• Archive of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner
• Participate in BD team training and knowledge sharing activities and demonstrate progressive ability over time to incorporate best practices into daily work assignments
• Perform self-check of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement in work products
• Coordinate independent quality control review in accordance with BD team quality procedures
  
  
  

Qualifications

What you bring to our firm:

• Bachelor’s degree in marketing, journalism, communications, or business.
• 1-3 years of experience working in a related industry.
• Knowledge and understanding of business writing/editing/formatting principles and practices.
• Excellent inter-personal and communication skills.
• Ability to work well as part of a team and independently in a fast-paced, deadline-driven environment.
• Excellent task management, time management, multi-tasking, collaboration, and resourcefulness skills.
• Proficiency in Microsoft Office applications.
• Experience using Adobe Creative Suite InDesign preferred.
• Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.
• Actively advocates for full inclusion in the workplace, fostering an environment that welcomes diversity and values equity for all employees, partners, clients, and the communities that TranSystems serves.
  
  
  

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, depending on field assignments.
• While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually moderate, however, construction and field assignments can be severe (i.e. Airport noise, inside factories, construction equipment, jack hammers, etc).
  
  
  

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, depending on field assignments.
• While performing the duties of this job, the employee is regularly required to sit and use hand and fingers to operate a computer keyboard, mouse, and telephone keyboard. The employee frequently is required to stand, walk, talk or hear, and drive a car. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.
  
  
  

Featured Benefits:

• Hybrid (in-person and remote) work environment.
• Access to company vehicle for inspection work.
• Comprehensive health benefits package including wellness, parental & caregiver leave, and employer paid life insurance, AD&D, and STD.
• 401(k) company match.
• Competitive vacation accrual and holiday pay.
  
  
  

Gannett Fleming TranSystems is proud to be an equal opportunity employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

As the employer of choice, we are committed to action and strive for a company that reflects the vast diversity of our country and the communities we serve. Gannett Fleming TranSystems is committed to embracing diversity in all forms, including race, culture, age, sexual orientation, gender identity, disability, veteran status, thought and religious background. We acknowledge the impacts of prejudice and discrimination on historically underserved communities. We commit to establishing a more diverse, inclusive and positive work environment that drives innovation.

Recruiters or staffing agencies: Gannett Fleming TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a Gannett Fleming TranSystems employee without 1) a current, fully-executed agreement on file and 2) being assigned to the open position (as a search) via our applicant tracking solution.