Sr Office Administrator

Overview

TranSystems has completed a strategic merger with Gannett Fleming to create a best-in-class organization (Gannett Fleming TranSystems) with approximately $1.3 billion in revenue and a highly skilled workforce of more than 5,000 employees. Both companies are recognized as top 20 providers on the Engineering News-Record (“ENR”) rankings for transportation design services. We are committed to building strong relationships with our clients, partners, and communities, because we believe we can go farther together. The transaction not only enhances our transportation expertise and reach, but it expands offerings across the water, environmental, and power markets. Interested in joining our team? We’re looking for top talent to grow with our firm. This is a great time to join Gannett Fleming TranSystems! Responsibilities What you'll be challenged to do : Gannett Fleming TranSystems is seeking a Sr Office / Project Administrator to join our Schaumburg, IL office. This is a hybrid role. This person will assist with the current program management responsibilities with the Illinois Department of Transportation. The position is 40 hours a week with work both in the IDOT District One office and remote. The successful candidate will function in an administrative capacity in the Project Support Section in the Bureau of design. The coordinator will assist the Section Chief with tracking of various items required in the Section to deliver IDOT’s program and related business as well as mail, timecards, typing, and filing. This position reports to the Project Support Section Chief in the Project support section in the Bureau of Design. Primary Responsibilities (others may be included) : Prepare / Send Correspondence Filing Attendance and timecards Distribution of mail Answer calls from the public and direct to various units or Bureaus Assist with retrieving information Qualifications What you bring to our firm : High school diploma. Minimum of 10 years' professional office administrative experience, specifically in preparing letters and correspondence, tracking correspondence, and maintaining project records. Proficient with word and excel. Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members. What we’d prefer for you to bring to our firm : Knowledge and familiarity within the transportation industry, specifically with public, department of transportation, railroad, port, aviation, transit, and / or Federal clients is preferred. Highly organized with an independent self-starting personality that is effective working independently and in a team environment. Detail-oriented with excellent time management skills and the ability to multi-task and balance short-term deadlines against long-term goals. Proven ability to work with multiple people in a persistent, tactful, and enthusiastic manner. Excellent writing and verbal communication skills with a focus on attention to details. Featured Benefits : Hybrid (in-person and remote) work environment. Access to company vehicle for inspection work. Comprehensive health benefits package including wellness, parental & caregiver leave, and employer paid life insurance, AD&D, and STD. 401(k) company match. Competitive vacation accrual and holiday pay. Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet, but at time there will be surrounding activities in an open office setting that must be dealt with.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hand and fingers to operate a computer keyboard, mouse, and telephone keyboard, and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and / or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus. The employee may be required to travel. For individuals assigned and / or hired to work in California, Colorado, Maryland, Connecticut, Ohio, Washington, Illinois, or NY City, Gannett Fleming TranSystems is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to the State of Illinois and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; internal peer equity; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Gannett Fleming TranSystems, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is between $75,000 - $80,000. Gannett Fleming TranSystems is proud to be an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

Salary : $75,000 - $80,000