Calendar Clerk

Traub Lieberman is a national law firm with more than 90 attorneys in 7 offices across the United States. We provide a full range of services to our clients across 18 service areas. We are a firm in growth mode, and we are looking for employees interested in growing with us. We offer an exciting opportunity to be part of a vibrant, supportive, and family-friendly team.

Position Summary

TLSS seeks a Calendar Coordinator with expertise in New York defense to work in our Hawthorne, New York office. The role's primary function is to coordinate and maintain the office's litigation calendar while handling receptionist duties as needed.

Key Responsibilities

• Daily communication with clients, adversary counsel, court reporters, and law firm colleagues to coordinate and schedule depositions, court appearances, trial dates, and hearings.
• Create and maintain an accurate, detailed, and current electronic law firm calendar of all depositions and appearances.
• Ensure that all docket entries are scheduled and coordinated with attorneys' calendars and clients' availability.
• Obtain coverage for conflicts or reschedule appearances.
• Review and enter all incoming calendar-related mail.
• Distribution of weekly calendar.
• Remain current on court procedures and rules in all venues regarding deadlines and filing requirements and sharing information with the team.
• Handling light receptionist duties as needed.
• Other duties as needed.

Qualifications

• Excellent and professional telephone and written communication skills.
• Cutting-edge knowledge of Microsoft Office applications (Word, Excel, PowerPoint), systems, and software utilized to practice law in a digital environment, using a case management and calendaring system.
• Prior New York law firm deposition/calendar coordinating experience, preferably with an insurance defense litigation firm.
• Knowledge of New York civil litigation court rules, procedures, nomenclature, and e-calendar technology.
• Excellent time management and organizational skills.
• Ability to thrive in a high-volume and team environment.
• Enthusiasm and commitment to operating effectively as part of a team.
• High level of discretion and confidentiality.
• Excellent written and oral communication and interpersonal skills are required.

Benefits

• 401(K)
• 401(K) Matching
• Dental Insurance
• Disability Insurance
• Employee Assistance Program
• Flexible Spending Account
• Health Insurance
• Life Insurance
• Paid Time Off
• Referral Program
• Vision Insurance

Schedule

• 7-hour work shift

Education

• High school or equivalent (Preferred)

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.

Diversity

Traub Lieberman values diversity and recognizes that it is an essential component of our culture and is an excellent benefit to our clients. We appreciate the role of having a diverse workforce, which contributes to both our success and the world at large. We are an Equal Opportunity Employer, and we do not discriminate based on race, color, religion, sex, age, sexual orientation, gender identity and expression, national origin, veteran status, or disability in relation to our recruiting, hiring, and promoting practices.

Job Type: Full-time

Pay: $24.72 - $26.92 per hour

Expected hours: 35 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $25 - $27