Executive Assistant for the CEO

Company: Trauma Healing Accelerated

Role: Executive Marketing Project Manager to CEO

Target start date: ASAP

Duration: Permanent position

Hours: 40-45 hours per week, salary based on performance not hours

Location: Remote

Compensation: based on KPI's met, experience and education

• Do not submit your application through OLJ. The instructions on how to apply are at the bottom. Please read the below carefully:

Why Join Trauma Healing Accelerated? Trauma Healing Accelerated is an LLC dedicated to an improved holistic and integrative model for addressing stored trauma in the body. By addressing the Biology of Trauma, not just one psychology and emotions, we believe that people can accelerate their trauma healing journey, whether from a chronic health issue, anxiety, or relationship challenges. Trauma Healing Accelerated is dedicated to revolutionizing trauma healing, guiding individuals through their trauma-healing journey, and training professionals around the world.

Job Summary: Support the CEO for projects, responsibilities and organization. This is a fast-paced environment that requires strong English and organizational skills. Only those who are self-driven will be interviewed as you will be challenged with tasks and projects you will have not done before, and you need to be able to be solution-oriented and be one who figures out a way and then creates systems for efficiency. There are a lot of moving pieces, and the skills of successfully juggling multiple things at once yet staying organized, efficient, being proactive to find solutions on your own, and frequent and succinct communication is a must. You are the one the CEO can come to and ask you to do anything that must be done and no-one else on the team is available to do it. Thus, you must love to learn, love to work as a team with the CEO and be obsessed with efficiency, systems and getting things done.

Specific types of responsibilities:

Documenting processes and systems with project management tools

Book podcast and speaking opportunities

Coordinate book launch through creating organized spreadsheets and following through with events and speakers

Organize all of the tasks, responsibilities and projects for the CEO

Direct support to the CEO for project management of CEO tasks

Attend key meetings with the CEO to take notes and translate them into the next action steps

Manage email inbox and CEO calendar

Handle executive tasks: daily priority tasks, Asana task management, and final document preparation with business brand

Facilitate team communication, meeting agendas with team members, and event planning.

Keeping a record of business ideas and revisiting them once in a while to determine which of these ideas can be implemented and explored further

Provides an updated to-do list M-Sat. (end of day Friday for the weekend)

Able to learn new things quickly and takes initiative to learn ways to do things faster and better on their own

Would never say, "That's not my job" or call in sick at the last minute

Skills & Qualifications:

Dependable and reliable. Able to respond immediately to CEO during working hours

Is a master at creating efficient systems that are organized, efficient

Strong English communication skills that enjoys frequent updates

Able to work independently and in a team environment

Proactively seeks solutions while creating long-terms systems

Slack, Notions, Asana, AI.

Ability to manage across multiple projects with strong attention to detail

Experience with Zoom and its advanced features

Ability to work under pressure and stress and stay calm, focused and solution-focused

Accountable Outcomes:

Ensures the right people are on her calendar for the right amount of time with agendas provided 24 hours in advance

Mediates and manages tasks assigned by the team

Effectively and efficiently communicates action items to team members

Provides an updated to-do list M-Sat. (end of day Friday for the weekend)

Ensure all links and documents provided to the CEO are correct and operational

Vetting podcast invitations aligning with our goals.

Clean Organization of Files and Documents while keeping SOPs up-to-date

If this sounds like you, please apply by completing the following application forms.gle/grWq6PbxTidTdQHo7

Please note that specific instructions for what to do next will be provided at the end of the application process. It is important to follow these instructions exactly as they are given, as the application process itself is part of the test. Failure to complete the application instructions correctly may indicate that you may not be suitable for this position. We appreciate your time and effort in completing this application.

• Only qualified applicants who meet the requirements will be invited to proceed to the next stage of the application process.