What are the responsibilities and job description for the Accounting Supervisor position at TRC Talent Solutions?
1. Operations
a. Accounts Receivables
i. Branch AR is kept above a 95% with less than 2% of the AR over 45 days
ii. Work with Operations to trend and eliminate Bad Debt and Reserve / BNP.
iii. Credits are researched and cleared in as early as 30 days but no later than 60 days
iv. Journal vouchers are reviewed for accuracy and integrity daily.
v. Open inter-company balances (AJAX) are reviewed weekly and communicated to operations for timely resolution.
vi. Problem accounts are brought to the attention of management before they age over 45 days.
vii. Rate/billing issues are communicated to management to ensure timely resolution and exceptional customer service.
a. Accounts Receivables
i. Branch AR is kept above a 95% with less than 2% of the AR over 45 days
ii. Work with Operations to trend and eliminate Bad Debt and Reserve / BNP.
iii. Credits are researched and cleared in as early as 30 days but no later than 60 days
iv. Journal vouchers are reviewed for accuracy and integrity daily.
v. Open inter-company balances (AJAX) are reviewed weekly and communicated to operations for timely resolution.
vi. Problem accounts are brought to the attention of management before they age over 45 days.
vii. Rate/billing issues are communicated to management to ensure timely resolution and exceptional customer service.
b. Credit
i. Approve OCL requests in the absence of DM making sure to adhere to CHQ credit policy.
ii. Manage and process all BCR’s with the managers input.
iii. Deposits are processed daily as per the client remittance advice and are reconciled and scanned in e.doc the same day.
iv. Signs of credit risk are communicated to the DM as they arise and store communication in folder on the F Drive
c. Payables
i. Manage and ensure that all vendors are paid within our terms and correctly
ii. Vendor statements are reconciled and reviewed monthly
iii. W9’s for all vendors are managed per check list posted on insite and scanned into the GCI tool
iv. Operational issues are communicated to management to ensure that revenue is recognized in the correct reporting period.
v. A/P report is reviewed weekly and kept clean of any items older than 60 days.
vi. Review and ensure that the proper segregation of duties is in place to protect company assets. Those can be found on Insite
d. Supervision
i. General supervision of work performed by employees. Monitor work to ensure that all company standards are met or exceeded.
ii. Desk audits are performed as per Accounting Manual.
iii. Monitor workload of each employee to ensure proper work distribution.
iv. Keep department clean and organized at all times.
v. Ownership of all areas of accounting and admin.
vi. Constantly challenging staff to excel in their careers.
2. Personnel Development
a. Knowledge, skills and ability show continuous improvement as demonstrated in the daily performance of the position.
b. All aspects of training are performed (desk side, self-development, formal, etc.). In addition, employees in the department must also be held accountable for their training sufficient to meet the mandatory 52 hours a year training requirement.
c. Ensure that all SOX requirements are met per company guidelines.
d. Must actively recruit as well as conduct timely staff evaluations and reviews.
e. Work with accounting manager to ensure that the department is meeting their goals.
f. Ensure that all accounting manual procedures and processes are implemented within department and the department successfully passes audit.
g. Daily development of designated number two on the team.
h. Quarterly One/One required per 3 1 Mentorship process in PDC with each employee
3. Customer Service
a. Ensure that your team members give priority to customer service and that they maintain an attitude of friendliness, courtesy and efficiency in the eye of the customer at all times.
b. Deadlines and priorities are met and responsibilities are understood by the team as demonstrated in the daily performance of the job.
c. A professional, courteous, and confident attitude is displayed to our customers and co-workers at all times.
d. There is a demonstrated knowledge of the assigned Customer’s company structure, contacts and business/products.
e. Customer complaints are communicated to operations as they arise.
4. Company Policy
a. The goal, culture and policies of the client are understood and demonstrated in the daily performance of the position.
b. A clean, neat and organized work area is maintained.
c. Appropriately and professionally dresses for our business environment.
d. Uncompromising integrity is maintained.
e. On time for all work related functions.
i. Approve OCL requests in the absence of DM making sure to adhere to CHQ credit policy.
ii. Manage and process all BCR’s with the managers input.
iii. Deposits are processed daily as per the client remittance advice and are reconciled and scanned in e.doc the same day.
iv. Signs of credit risk are communicated to the DM as they arise and store communication in folder on the F Drive
c. Payables
i. Manage and ensure that all vendors are paid within our terms and correctly
ii. Vendor statements are reconciled and reviewed monthly
iii. W9’s for all vendors are managed per check list posted on insite and scanned into the GCI tool
iv. Operational issues are communicated to management to ensure that revenue is recognized in the correct reporting period.
v. A/P report is reviewed weekly and kept clean of any items older than 60 days.
vi. Review and ensure that the proper segregation of duties is in place to protect company assets. Those can be found on Insite
d. Supervision
i. General supervision of work performed by employees. Monitor work to ensure that all company standards are met or exceeded.
ii. Desk audits are performed as per Accounting Manual.
iii. Monitor workload of each employee to ensure proper work distribution.
iv. Keep department clean and organized at all times.
v. Ownership of all areas of accounting and admin.
vi. Constantly challenging staff to excel in their careers.
2. Personnel Development
a. Knowledge, skills and ability show continuous improvement as demonstrated in the daily performance of the position.
b. All aspects of training are performed (desk side, self-development, formal, etc.). In addition, employees in the department must also be held accountable for their training sufficient to meet the mandatory 52 hours a year training requirement.
c. Ensure that all SOX requirements are met per company guidelines.
d. Must actively recruit as well as conduct timely staff evaluations and reviews.
e. Work with accounting manager to ensure that the department is meeting their goals.
f. Ensure that all accounting manual procedures and processes are implemented within department and the department successfully passes audit.
g. Daily development of designated number two on the team.
h. Quarterly One/One required per 3 1 Mentorship process in PDC with each employee
3. Customer Service
a. Ensure that your team members give priority to customer service and that they maintain an attitude of friendliness, courtesy and efficiency in the eye of the customer at all times.
b. Deadlines and priorities are met and responsibilities are understood by the team as demonstrated in the daily performance of the job.
c. A professional, courteous, and confident attitude is displayed to our customers and co-workers at all times.
d. There is a demonstrated knowledge of the assigned Customer’s company structure, contacts and business/products.
e. Customer complaints are communicated to operations as they arise.
4. Company Policy
a. The goal, culture and policies of the client are understood and demonstrated in the daily performance of the position.
b. A clean, neat and organized work area is maintained.
c. Appropriately and professionally dresses for our business environment.
d. Uncompromising integrity is maintained.
e. On time for all work related functions.
5. Qualifications
Knowledge:
a. The client's company policies and procedures knowledge
b. A good understanding of Expeditors’ products, services and systems
a. The client's company policies and procedures knowledge
b. A good understanding of Expeditors’ products, services and systems
Skills:
a. Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results.
b. Good Microsoft Office skills (Excel, Word etc.).
a. Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results.
b. Good Microsoft Office skills (Excel, Word etc.).
Behaviors:
a. Emotional resilience
b. Self-reflecting and open to receiving and giving feedback
c. Initiative and ability to work in autonomy
d. Role model of integrity and pride for all employees
e. Proven supervisory attitude
a. Emotional resilience
b. Self-reflecting and open to receiving and giving feedback
c. Initiative and ability to work in autonomy
d. Role model of integrity and pride for all employees
e. Proven supervisory attitude
TRC Talent Solutions is proud to be an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
