Department Assistant

TVCC is a comprehensive community college dedicated to promoting student success.

PAY - $20.00 per hour LOCATION - Ontario, Oregon
JOB TYPE – Full-time (non-exempt) DEPARTMENT – SRCI
DEADLINE – Open Until Filled REPORTS TO – Director of Correctional
Education



Come work for us! Working for TVCC comes with many exciting benefits. With 11 annual
paid holidays, Friday’s off in the summer, Christmas break for all employees, generous
vacation and sick leave along with a great selection of medical, dental and vision plans to
choose from (for eligible employees and their dependents), retirement benefit (for eligible
employees) and much more, choosing to work for TVCC will be a great step in your career.
We invite you to apply and experience the benefits of a thriving community college that values
each employees’ contributions to its success!

A little about us… TVCC welcomes you to Ontario - where Oregon begins! TVCC was
founded in 1962 and is located on a 90-acre campus near the center of Ontario, Oregon.
TVCC currently employs around 150 full-time faculty and staff. TVCC’s campuses and
centers extend to several locations throughout Oregon and Idaho: Caldwell (Idaho), Burns
(Oregon), Snake River Correctional Institution, Warner Creek Correctional Facility, Eastern
Oregon Correctional Institute, Powder River Correctional Facility, and Two Rivers
Correctional Institution. Ontario is an agriculturally based city of over 11,000 people, with a
service area population of over 60,000. Ontario is situated in the Treasure Valley and
located about 60 miles west of Boise, Idaho. The Treasure Valley offers many outdoor
opportunities for the entire family, including fishing, boating, hunting, camping, skiing and
sightseeing.

POSITION SUMMARY: This position will provide secretarial and administrative support for
SRCI Building Construction Technology program, including word processing, telephone, and
greeting visitors to the facility, providing program information to staff and Adults in Custody
(AIC), responding to AIC correspondence, filing, coordination of BCT travel for staff,
departmental purchasing and monitoring BCT budget.

RECRUITMENT ANNOUNCEMENT
DEPARTMENT ASSISTANT

At Snake River Correctional Institute

QUALIFICATIONS
MANDATORY: High School Diploma or equivalent plus minimum two years of clerical
experience; or any satisfactory combination of experience and training which demonstrates
the knowledge, skills and abilities to perform the above duties. Knowledge of office
practices, operation of office equipment, including applications of software sufficient to
instruct in their proper use, general accounting practices, appropriate telephone etiquette,
spelling, business English, and grammar. Must be self-motivated, have organizational skills,
and the initiative to work independently to meet deadlines. Must have effective oral and
written communication skills. Must be or become familiar with policies and programs related
to department served. Security access to SRCI is required.

PREFERRED: Associate’s degree or Completion of Automated Office Procedures Certificate
Program. Previous experience working within a community college and/or correctional
facility.

SPECIAL: Must be able to pass and maintain security clearance and be approved to enter
Oregon Department of Corrections facilities.

ESSENTIAL FUNCTIONS
Research needed shop items, request pricing from vendors, submit purchase requisitions to
college; identify approved orders and track products on arrival at site; and reconcile
purchase orders with receipts. Submit requisitions for payment to vendors. Maintain vendor
and customer files.

Assist with inventory control of supplies and materials. Monitor BCT budget and assist with
reconciliation and preparation.

Answer the telephone and greet visitors. Determine purpose, respond to inquiry, direct to
appropriate person or agency, or take messages as appropriate. Coordinate site visits of
outside stakeholders.

Oversee AIC NCCER participation, including proctoring exams, maintaining module
completion data and communicating with stakeholders on the AIC’s behalf when required.

Perform a wide variety of clerical tasks, including: order text books, maintain adequate
levels of supplies for BCT program; maintain a variety of hard copy and computer files and
records; type a variety of documents from rough drafts and verbal instruction; prepare
information packets; sort and distribute incoming mail; photocopy documents; send
facsimile transmissions; prepare outgoing mail; arrange for pickup and delivery of mail,
books and supplies to/from TVCC; etc.

Assist students, staff, vendors, customers and others with their questions and concerns.

Utilize computer, multi-line phone, and calculator to process information for storage and
disbursement; use Microsoft Office, AS400 Database, Individualized Education Database
(IED), TVCC Jenzabar, and other industry-specific software applications.

Process, answer, and circulate AIC (adult in custody) communications pertaining to the BCT
(Building Construction Technology) program; screen potential applicants; schedule tours
and interviews; administer placement tests; submit for security approval; work with
Institution Work Programs for placement into program; and maintain student and worker
files.

Co-chair yearly graduation with the Administrative Specialist. Prepare BCT graduate
portfolios and send out upon release of AIC to community. Ensure program completions are
appropriately recorded in necessary DOC and TVCC systems.

Provide oversight of AIC workers and students in classroom and shop when required.

Participate in College and DOC committees and in staff meetings, professional meetings,
and other appropriate meetings/committees.

Process payments including managing cash during events at Sumpter, Oregon.

Understand and abide by DOC, SRCI, and TVCC policies and regulations. Assume decision
making responsibilities within scope of authority in absence of Shop Supervisor as
necessary.

Respond to emergency situations within the education department which requires wearing
body alarm or radio. Follow all safety rules and procedures for work areas.

WORKING CONDITIONS
The work site is within a correctional facility. The actual office environment is typical of
most offices. The noise level in the shop is loud and may require hearing protection. The
position is funded by an intergovernmental cooperative service agreement contracted with
Oregon Dept. of Corrections. The person staffing this position will work within the confines
of Snake River Correctional Institution and must pass all security screening criteria as
established by the OR DOC and SRCI prior to and during the term of employment.

This position is completely dependent upon sufficient available funds from OR DOC to
support the position and is subject to termination in accordance with the terms and
conditions of the Intergovernmental Cooperative Education Services Agreement between
TVCC and DOC. SRCI is a drug free/tobacco free institution.

TERMS OF EMPLOYMENT
This is a full-time, Classified (grant funded), hourly (non-exempt) position.

BENEFITS
Benefits include medical insurance for employee and eligible dependents, Oregon retirement
plan, vacation earned at a rate of 6.67 hours per month (80 hrs per year) and sick leave
earned at a rate of 8 hours per month.

APPLICATION PROCEDURE
A complete application file consists of the following:

• A letter of interest stating how you are qualified to perform the duties of the position
• A resume
• College transcripts, if any (copies are acceptable at this time)
• A TVCC application for employment. A pdf fillable application may be downloaded at

OAR 839-006-0445 and OAR 839-006-0450(3)

APPLICATION SUBMISSION: All application materials should be submitted or mailed to:
HR@tvcc.cc or Human Resources, Treasure Valley Community College, 650 College
Boulevard, Ontario, OR 97914.

NOTE: If you are unable to supply any requested application information by the deadline, please notify
the HR office, otherwise your application may be deemed incomplete and will not be considered
further. Materials submitted with the application become the property of TVCC and will be retained in
accordance with employment procedures.

The College reserves the right to reject all applicants and ask for a re-opening of the position or make
a direct appointment.