Administrative Assistant

I. DUTIES AND RESPONSIBILITIES

• Answer telephones, route and screen calls to clinical staff
• Assist in compiling and maintaining quality assurance of client files.
• Schedule intakes, screening, and assessments, including assisting client with completion of initial paperwork.
• Coordinate and schedule appointments for all professional/clinical staff.
• Daily collation of all documentation reflecting face-to-face interactions, no-shows, and cancellations for all managed health care, self-pays, or contracted referrals. Send all documentation to Central Administration office daily.
• Collect client co-pays at the time of services, maintain payment records of payments received and balances due, if any. Remit all collected money to Administration in Victoria office.
• Attend staff meetings and/or training as required.
• Provide typing services for Program Director and/or professional staff.
• Oversight of filing systems of the facility, distribution of facility mail and ensuring that mail is sent out on a daily basis.
• All other duties assigned by supervisor in accordance with professional development.

[THE ABOVE DUTIES AND RESPONSIBITIES ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY PEOPLE ASSIGNED TO THIS JOB. THEY ARE NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES, AND WORK REQUIRED OF PERSONNEL SO CLASSIFIED.]

II. MINIMUM QUALIFICATIONS

• High School Diploma or equivalent.
• Must provide authorization for a TCIC/NCIC background check, the results of which meet with any and all licensure and contractual requirements.
• Must have excellent interpersonal skills and ability to work effectively as a part of a treatment team.
• Must have verbal and written communication skills.
• Must be computer literate.

III. Relationships:

Reports to: Program Director & Operations Manager

Hours are 10am to 7-7:30pm Monday - Friday. No weekends.

Job Types: Part-time, Full-time

Pay: From $12.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $12