What are the responsibilities and job description for the Accounts Payable Specialist position at Trecora?
The Accounts Payable Specialist is integral to maintaining financial accuracy within our organization. This role is responsible for recording and reconciling financial transactions, ensuring the integrity of our accounts payable processes. Beyond day-to-day tasks, the Accounts Payable Specialist analyzes expenditures, contributing to our financial planning efforts.
Responsibilities
- Perform receipt matching and payment processing
- Reconcile credit card statements for billed charges and protect the organization's value by keeping information confidential
- Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data
- Handle daily processing of corporate invoices and employee expenses
- Apply customer credit memos to associated invoices
- Establish and maintain relationships with vendors, preparing and processing weekly vendor payments
- Managing 1099 reporting processes
- Review vendor and customer statements for accuracy, investigate, and reconcile if needed
- Manage accounts payable activities for multiple facilities
- Process invoices from receipt to approval and payment
- Organizing purchase orders and receiving tickets as well as matching, coding and entering invoices in the accounting system
- Proactively manage voucher entries and troubleshoot any problems that arise in the accounts payable workflow
- Perform necessary account reconciliations to ensure AP records are aligned with vendors
- Process month-end closing reports and other financial reports
- Submit Accounts Payable documentation to Senior Accountant for month-end accrual as necessary
Qualifications
- High school diploma or equivalent required
- Associates degree or equivalent preferred
- 3 years of experience in accounts payable or related field required
- Excellent knowledge of accounting and financial principles and procedures
- Working knowledge of MS Office, specifically Excel
- Experience in ERP accounting software
- Experience with Datacor ERP is a plus
Desired Skills and Competencies
- Self-starter who is well organized with the ability to multitask and prioritize
- Exceptional oral and written communication skills to effectively interact with all levels of an organization
- Attention to detail and problem-solving ability
- Ability to maintain confidentiality
