Executive Assistant

Tredence is a global analytics services and solutions company. We continue to set ourselves apart from our competitors by attracting the greatest talent in the data analytics and data science space. Our capabilities range from Data Visualization, Data Management to Advanced analytics, Big Data and Machine Learning. Our uniqueness is in bringing the right mix of technology and business analytics to create sustainable white-box solutions that are transitioned to our clients at the end of the engagement. We do this cost effectively using a global execution model leveraging our clients' existing technology and data assets. We also come in with some strong IP and pre-built analytics solutions in data mining, BI and Big Data.

Responsibilities

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
• Manage the Executive's contacts.
• Assist in preparing and managing presentations and decks.
• Be responsive to emails / texts / phone calls, with contact outside normal business hours.
• Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
• Complete ad hoc projects as assigned – such as personal events and / or family needs.
• Organize complex calendars and schedules, resolving any scheduling issues.

Requirements

4 years of Executive Assistance / Office Management experience

Excellent communication skills

Proficient knowledge in Microsoft Office (Excel, PowerPoint, Outlook are a must)

Maintain a calm and confident demeanor

Adhere to strict confidentiality standards

Attention to detail to ensure error free outputs especially on sensitive employee information

Ability to multi task and stay organized with limited supervision

Competent at researching and presenting information to upper management