Deputy County Clerk - Elections

Salary : $23.72 - $27.11 Hourly

Location : Whitehall

Job Type : Full-Time

Job Number : 202200178

Department : County Clerk

Division : County Clerk

Opening Date : 02 / 19 / 2025

Closing Date : 3 / 9 / 2025 11 : 59 PM Central

Purpose of Position

The purpose of this position is to perform clerical, bookkeeping and customer service tasks related to County Clerk functions, including official recordkeeping, County accounting, election administration tasks, licensing and property tax administration. The work is performed under the supervision of the County Clerk.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.

Performs election administration tasks. Receives, and distributes ballots and election supplies to municipalities. Distributes and receives candidate nomination petitions. Prepares election notices. Enters pre / post-election information in official records and sites. Provides information regarding election administration to municipal clerks.

Provider for approximately half of the County's municipalities for Statewide Voter Registration (WISVOTE).

Maintains knowledge of election administration and license administration.

Provides information to the public and news media regarding election results.

Serves as secretary for one or more of the following : County Board, Executive & Finance Committee and Property Committee.

Prepares County Board Packets for mailing including Committee packets for upload to Web and WEBEX / Zoom. Assists with correspondence.

Responds timely to and works with auditors and audit questions / requests and tasks as necessary.

Schedules meeting rooms and makes other meeting arrangements. Posts Agendas.

Research County Clerk records.

Assists with tax apportionment tasks.

Prepares journal entries and reports.

Sort and distribute incoming Courthouse Mail and collect / process outgoing mail.

Receives and processes applications for marriage licenses. Verifies information, completes required forms, reviews applicant information, provides information, collects fees. Maintains related license reports and statistics.

Receives and handles inquiries, complaints and concerns from the public or refers to appropriate person or agency. Receives, screens and routes telephone calls.

Greets and directs visitors.

Responds to surveys.

Assists in developing County Directory.

Sells office supplies and postage to County Departments.

Notarizes documents.

Maintains, files, and stores records in accordance with County, State and federal regulations.

Prepares department correspondence. Develops forms.

Serves as back up to Accounts Receivable.

Retrieves and stores County records and files.

Assists with courthouse tours.

Knowledge, Skills, and Abilities

Ability to classify, compute and tabulate data and information, following a prescribed plan requiring the exercise of some judgment. Ability to compare, count, differentiate, measure and sort information. Ability to assemble, copy, record and transcribe data and information.

Ability to advise and provide interpretation to others how to apply policies, procedures and standards to specific situations.

Ability to utilize a wide variety of descriptive data and information such as invoices, billing statements, journal entries, general ledger, meeting minutes, license applications, regulations, state statutes, computer software operating manuals, County directory, correspondence and office equipment operating manuals.

Ability to communicate orally and in writing with County personnel, County Board members, vendors, the general public, and the media.

Ability to use functional reasoning and apply rational judgment in performing diversified work activities.

Ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which may be subject to frequent change.

Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.

Training, Experience and Other Requirements

High school diploma or equivalent. Associates Degree in bookkeeping, accounting or computer applications preferred. One year accounting, payroll, bookkeeping, or customer service experience; or any combination of education and experience that provides equivalent knowledge, skills and abilities. Working knowledge of Microsoft Word and Excel desired.

2025 BENEFIT SUMMARY

Trempealeau county (Regular Full-time / part-time employees) BENEFIT

Non-Represented Benefit Package for 2025. A complete packet of benefits information will be provided to the candidate selected for the position. This illustration summarizes the benefits presently offered by Trempealeau County and is not a guarantee of benefits.

Benefit Type What you receive Eligible Who Pays

Medical

• County participates in the State of Wisconsin offered Health Plan.

500 individual / $1000 family deductible.

Routine / Preventative services- plan pays 100%. Emergency Room copay - $60 per visit. Annual Wellness Incentive - $150 gift card for employee & spouse when annual physical / wellness screens complete.First of the month following 30 days of employmentCounty contributes 88%. Employee Contribution for lowest cost plan available within the County is :

Single Plan : $107.98 / per month

Family Plan : $264.89 / per month

Premiums vary by plan. Other plan networks available.

Flex

Spending Account

FSA)$500 -Single Health Plan

1000-Family Health Plan

County contributes either $500 / $1000 for each employee enrolling in the county sponsored medical plan.First of the month following 30 days of employmentOption to contribute up to an additional $3,300 for medical and $5000 for dependent care per year. Expenses must be incurred 1 / 1 / 25 - 3 / 15 / 26 and submitted for reimbursement by 5 / 31 / 26.

PensionWisconsin Retirement System (WRS). Pension plan provides a lifetime retirement payment once vested (after 5 years) and have reached minimum retirement age (age 55 for most employees). Pre-taxed. Date of Hire

may not be eligible for part-time positions)General Employees

Employee contribution : 6.95%

County contribution : 6.95%

Dental

Delta Dental WI Plan : Uniform Dental Benefit (UDB) / Preventative offers basic coverage for routine cleanings, x-rays, fillings (100% no deductible), orthodontics (50% for those 19 and under with $1500 individual max). Supplemental plans (Select or Select Plus) offer coverage for crowns, bridges, dentures, root canals, oral surgery, surgical extractions and additional orthodontics (regardless of age). Pre-taxed. First of the month following 30 days of employmentCounty contributes 88% of Uniform preventive dental when enrolled in group health insurance.

Uniform Preventative Dental stand-alone cost (no enrollment in group health insurance) :

Single : $32.72 / month

Family : $81.80 / month

Supplemental plans also available for individual, individual plus children, individual plus spouse and family coverage at an additional cost- employee pays 100%.

VisionDelta Vision : Eye exams ($15 copay in-network), $150 for frames $150 for contact lenses and discount on Laser Vision Correction. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%

Employee : $5.72 / month

Individual Spouse : $11.42 / month

Individual Children : $12.88 / month

Family : $20.58 / month

Short-Term DisabilityProvides a financial benefit available up to 60% of your salary during time off work due to illness / injury up to 25 weeks. Benefit begins after 7 day waiting period. If hospitalized or under general anesthesia, benefit begins upon 1st day.First of the month following 30 days of employmentEmployee pays 100%

Cost varies based on age and hourly rate of pay.

Deferred CompensationAvailable plans : WI Deferred Comp (WDC) and Nationwide (NACO). Allows you to invest today for retirement. Federal / State taxes are deferred until your assets are withdrawn.AnytimeEmployee pays 100%

Available through payroll deduction (flat rate or percentage).

Term Life InsuranceLife insurance coverage for yourself, spouse and children. Plan gives you the availability to choose how much life insurance you want and need. Coverage is portable after employment separation.First of the month following 30 days of employmentEmployee pays 100%

Cost varies based on age and coverage level electing.

Whole Life InsuranceGuaranteed rates for the life of the policy and guaranteed death benefit to be paid to your beneficiaries. As the policy builds cash value, you can achieve your financial goals or borrow against it should you need to. Coverage is portable after employment separation.First of the month following 30 days of employmentEmployee pays 100%

Cost varies based on age and coverage level electing.

Group AccidentLump sum benefit for off the job accidental injuries, pays in addition to other insurances, Low and High plan options available. Wellness benefit up to $150 (low) $400 (high) per year for covered individual. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%

Employee Low : $12.26 / month

Employee High : $18.52 / month

Employee plus children,

Employee plus spouse and

Family rates also available.

Group CancerCancer Insurance to help you manage expenses of treatment (including experimental), pays in addition to other insurances. Plan covers cancer and up to 29 specified diseases. Wellness benefit of $100 per year for covered individual. Low, Medium and High Plan options available. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%

Employee Low : $16.94 / month

Employee Medium : $24.36 / month

Employee High : $36.14 / month

Employee plus children,

Employee plus spouse and

Family rates also available.

Group Critical IllnessLump sum benefit for critical illness such as heart attack, stroke, major organ transplant, end stage renal failure. Pays in addition to other insurances Benefit amounts $2500 - $20,000 depending on illness. Supplemental benefits also available. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%

Cost varies based on age, tobacco use and coverage level electing.

Rates per Employee, Employee plus children, Employee plus spouse and

Family.

Vacation

First year of service : 12 days

1-4 years of service : 15 days

5-9 years of service : 18 days

10-15 years of service : 20 days

16-20 years of service : 24 days

21-25 years of service : 26 days

26-29 years of service : 28 days

30 years of service : 30 daysAccrual begins Date of HirePayout Upon Separation

100% following 1-year introductory period.

Sick Leave

100% max 480 hours.

Holidays

Payout Upon Separation

None.

After reading the Training, Experience and Other Requirements listed in the Job Description, briefly tell us about relevant education and work experience that qualifies you for this position.

Required Question

Salary : $20,000