Attendance Clerk/Secretary

TRENTON SPECIAL SCHOOL DISTRICT

JOB DESCRIPTION

Job Title: Peabody High School Attendance Clerk/Secretary/Receptionist

Term of Employment: 200 Day Assignment

Immediate Supervisor: Peabody High School Principal

POSITION DESCRIPTION:

The job of the attendance clerk/secretary is established to provide a wide variety of highly responsible, confidential and complex administrative and secretarial duties for Peabody High School. They are responsible for the student data in the school's student information system, contacting parents for children with absentees, working with the public, and other assigned duties. The attendance clerk is the first impression of all phone and in-person guests and must exemplify an excellent level of customer service.

ESSENTIAL Functions:

• Be able to multitask as the general receptionist in the main office (greeting the public, helping students, taking phone calls, etc.)
• Good communication skills including: taking messages; making announcements; sending emails; faxing, copying and sending records/transcripts; receiving people into the school; acting as secretary to the building principals
• Attendance duties including but not limited to daily attendance, check in/check out students, field trip attendance, and truancy letters
• Proficient computer skills especially in Microsoft Office (Word, Excel, etc.)
• Be able to quickly learn new computer skills, specifically in our student management system
• Enroll new students
• Organize data from various projects and forms
• Be able to organize and assist in different projects (student handbooks, season tickets for football and basketball, etc.)
• Assist the Principal/Assistant Principal/Guidance Counselor/Pupil Personnel Supervisor in various areas of student information and data in the student management system
• Assist the school book keeper as needed
• Other duties as assigned by the Principal/Administrators

JOB REQUIREMENTS: Minimum Qualifications

SKILLS are required to perform multiple tasks. Specific skill-based competencies are required to perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications, preparing and maintaining accurate records, and planning and managing projects.

KNOWLEDGE is required to read technical information, compose a variety of documents, and/or analyze situations to define issues and draw conclusions. Specific knowledge based competencies to perform the functions of the job include: business telephone etiquette and concepts of grammar and punctuation.

ABILITY is required to schedule a number of activities; gather, collate, and classify data. Flexibility is needed to work independently or with others. Specific ability-based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communications with diverse groups; maintaining confidentiality, meeting deadlines and schedules; setting priorities; working as part of a team and working with frequent interruptions.

Experience: Job related experience with increasing levels of responsibility

Education: Targeted job related education

EVALLUATION: Conducted by the building level administrators and Central Office supervisory staff

Transfer requests should be sent to Tim Haney, Director of Schools at 201 West Tenth Street, Trenton, TN 38382 or email at tim.haney@trentonssd.org. . For further information, call (731) 855-1191 or email at tim.haney@trentonssd.org; contact Sonya Hayman at (731) 855-2601 or email sonya.hayman@trentonssd.org. New applications should be completed online at www.trentonssd.org. Transfer requests will be accepted through the close of business hours March 21, 2025. Applications will be accepted until the position is filled.

The Trenton Special School District offers its program and employment to all eligible persons regardless of race, color, age, national origin, gender or disability and is an Equal Opportunity Employer.